Administrative Support Professional

The Division of Finance and Administrative Services (DFAS) is seeking applications for an Administrative Support Professional to join our team, located in Cole County .

Job Posting Number: 4043 8685321

Semi-Monthly Salary: The current rate for this position is $1,920.93 . Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

Annual Salary: $46,102.37

Application Deadline: July 28, 2026

Job Location: This position will be located at the Knipp State Office Building 3418 Knipp Drive, Jefferson City, MO. All internal promotional applicants are encouraged to apply as there may be alternate office space available

Why you'll love this position: The Department of Social Services (DSS) partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.


What you'll do:

• Directly support regional functions - this includes monthly vehicle expenditure reports, reconciliation of Wright Express Fuel (WEX) bills, maintenance of files and records; requisitioning, storage, issuance, and/or local procurement of supplies, services and equipment; approval of requisitions.
• Review and reconcile WEX invoices for accuracy and completion; notify appropriate DSS divisional staff of any inconsistencies, and forward documentation to DFAS Accounts Payable.
• Review and reconcile vehicle expenditure logs for accuracy and completeness; notify and resolve inconsistencies found with DSS divisional staff and enter data in the State Fleet management system timely and accurately.
• Perform annual inventory assessments and reconcile SAM II inventory reports for the Division of Youth Services (DYS). This position will be responsible for the DYS facilities and office locations within the St. Louis region. Travel will be expected with the possibility of overnight stay.
• Assist with the tracking and monitoring of cell phones for DSS divisions, complete upgrades due and maintain accurate and up to date data.
• Assist DSS regional staff in the preparation of specifications for services, supplies and equipment; contacts vendors to obtain information on cost, availability, and conformance to specifications.
• Contact vendors to obtain price quotations and help DSS divisions with purchase services and other items from said vendors.
• Review and process bid solicitations and contract documents according to internal and departmental policies and procedures.
• Review purchase requests for accuracy and completion; enter purchase requests into Sam II and document status of order.
• Develop solicitation requirements for contract documents for DFAS Regions.
• Interact with vendors and regional offices on contract and purchasing related issues.
• Maintain systems (State Fleet Management System, WEX bills, Master Contract Lists, Shared Drives, Excel Spreadsheets, and other Databases) as needed.
• Maintain records and retention systems for State Fleet Management Monthly Expenditure Reports, WEX invoices, and DFAS local bid contracts.
• Submit tickets to ITSD for Equipment Hardware requests.
• Train and support clerical staff.
• Exercises independent judgment and initiative under close supervision; work is reviewed for conformance to established policies and procedures.
• Process orders through the online E-Store. Track and reconcile orders to billing. Order supplies to replenish the E-Store inventory.
• Performs other related work as assigned.

Minimum Qualifications:

4-6 years of relevant experience or a Bachelor's degree and 0-2 years of relevant experience. (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position, please contact HR at View email address on click.appcast.io. If you experience accessibility issues while applying, please contact Courtney Hall at View email address on click.appcast.io or call View phone number on click.appcast.io.

Recruitment Area : Accepting applications from all qualified candidates. .