food program coordinator

Job Description

Job Description

FOOD PROGRAM ESSENTIAL FUNCTIONS

1.    Collects data from all appropriate program sites to complete reports

2.    Order food and supplies as needed and appropriate by site & ensure timely delivery of same

3.    Creates flyers, memos, letters, brochures, thank you cards, etc, for all donations

4.    Execute all aspects of food distributions and donations to the community and supports community members with any questions on distribution days.

5.    Maintain accurate program documentation (invoices, delivery receipts, sign-in sheets, etc.).

6.    Collect and solicit donations for the food pantry and ensure that all supplies, food and equipment are available and kept safe; Develops, stocks, and accurately maintains food pantry inventory

7.    Coordinates local business for partnerships, donations or sponsorships

8.    Attend monthly and quarterly meetings and scheduled trainings

9.    Creates report to be sent to grantors that are based on the budget (Grant)

10.  Submit claim vouchers to be sent to the Department of Agriculture for reimbursement

11.  Visit sites to make observations on program procedures and implementation

12.  Create filing system for all sites with all the documentation that is required from all grantors (i.e. Y Alliance, DOA, YUSA) and file all documents in the appropriate files and upload copies into the share folder

13.  Provide timely monthly reports to supervisor as to the status of all projects and work responsibilities

14.  Monitors vending machines sales and vendor quality and makes adjustments as needed

15.  Researches and applies for grants related to food insecurity and food expansion; Completes and executes all aspects of grants existing grants and new grants acquired

16.  The ability to articulate and model YMCA's four core values of Caring, Honesty, Respect and Responsibility

17.  Directly assists in the organizational Annual Campaign, Healthy Kids Day and other YMCA of Paterson Events

18.  Execute any and all projects as assigned by direct supervisors, VP and CEO

19.  Participates in meetings, groups, coalition, etc. that leverages and expands the YMCA of Paterson’s cause, purpose and brand.

QUALIFICATIONS:

·         Bachelor's in food service management or a related field preferred or equivalent combination of education and experience.

·         YMCA Team Leader certification preferred.

·         Previous professional experience in membership, marketing and/or sales preferred; experience with Publisher or Adobe Suite (InDesign & Illustrator).

·         Excellent personal computer skills and experience with standard business software.

·         Must have strong interpersonal, public relations and communications skills, including the ability to make presentations and handle media inquiries.

·         Must be punctual, responsible and pay attention to detail

·         Must be able to go into the community for in person marketing and attend community events