Executive Assistant IV

Job Title: Executive Assistant IV

Duration: 12 Months

Location: Atlanta, GA 30354

Schedule: 8:00 AM - 5:00 PM (1 hour of lunch time)

Qualifications:

Minimum Qualifications

* High school diploma or equivalent required.

* Prior experience operating in an Executive Assistant role, (5 years direct experience, 10+ years work experience in related roles)

* Demonstrated proficiency in typing and digital system management

* Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint strongly preferred.

* Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.

* Proven interpersonal skills with the ability to coordinate and influence activities across teams.

* High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.

* Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.

* Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.

* Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.

* Internal candidates must be in good standing and performing satisfactorily in their current role.

* Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants).

Responsibilities:

Job Description

The Administrative Assistant provides high-level support to three (3) Managing Directors within companies Integrated Marketing and Channels organization. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage confidential information and operate effectively in a fast-paced, dynamic environment.

This individual will collaborate closely with other administrative professionals within the Marketing and Product organization as well as across the broader company.

Key Responsibilities (not exhaustive):

* Executive Support & Calendar Management

o Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.

o Anticipate scheduling conflicts and proactively adjust to optimize executive time.

* Communication & Stakeholder Management

o Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.

o Handle and resolve routine and sensitive inquiries independently where appropriate.

* Meeting & Event Coordination

o Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.

o Capture and distribute meeting notes, action items, and follow-ups.

* Administrative & Operational Support

o Draft, edit, and format correspondence, presentations, and reports.

o Support internal processes and contribute to improving administrative systems and team workflows.

* Financial & Systems Administration

o Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.

o Manage IT requests and other internal system needs for executives.

* Team & Culture Support

o Assist in planning and executing team events, offsites, and engagement activities.

o Support visitor management (including VIP badges and tours), and contractor ID renewals.

* Compliance & Workplace Operations

o Ensure adherence to company policies, procedures, and safety practices in all administrative processes.

Job Qualifications - Preferred

* Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.

* Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.