Administrative Assistant - Mandarin Requited

Job Responsibilities:

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support , including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.
• Communicate with and manage vendors and service providers , including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and administrative document management , including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.
• Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.
• Complete other administrative support tasks as assigned.

Qualifications:

• Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration , or a related field is preferred.
• Strong communication and coordination skills , with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.
• Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow-up progress.
• Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.
• Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.
• Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.