Legal Assistant
Teksky LLC
Duties & Responsibilites:
- Exhibits outstanding client service orientation in greeting guests, responding to work requests, scheduling meetings and conducting teleconferences.
- Provides proactive administrative support for attorneys and paralegals.
- Displays strong attention to detail.
- Maintains strict confidentiality of matters and information.
- Responds to requests with a sense of urgency and effectively prioritizes work.
- Interacts with court personnel, attorneys and staff in a professional manner to obtain and provide data, answer questions and resolve problems.
- Prepares and reviews letters and memoranda according to Firm standards using word processing and document management systems.
- Drafts basic litigation-related documents.
- Files and serves motions, discovery, and other pleadings to appropriate parties.
- Downloads court documents and pleadings, and saves them to appropriate files/subfolders, and otherwise properly maintains client files, folders, and subfolders. Keeping electronic client files organized is an absolute priority.
- Maintains attorneys' calendar.
- Schedules court appearances, client meetings, depositions and other engagements. Ensures there are no scheduling conflicts.
- Proactively monitors deadlines and notifies attorneys of pending deadlines.
- Creates, maintains and retires files in accordance with Firm policies.
- Assists in managing client contacts, emails and prints documents as well as processing mail.
- Processes requests for payment and reimbursements.
- Clearly communicates in a concise, professional manner.
- Knowledge of the litigation process and general court operations.
- Ability to read and understand the differences between various litigation-related pleadings.
- Strong verbal and written communication skills.
- Hybrid work arrangements negotiable, with a baseline expectation of working in-person/in-office at least three (3) days per week.
- 2+ years as a Legal Assistant within a law firm supporting attorneys practicing medical malpractice defense litigation or other defense litigation preferred.
- Education beyond high school or coursework related to the legal industry is preferred.
- Knowledge of functions and jurisdictions of local, state, and federal courts and related agencies.
- Proficient using MS Office Suites: Word, Excel, and Outlook. Experience with Billing Software and On-Line Document Management Software preferred.
- Proficient with electronic filing procedures in State and Federal Courts, including Colorado and preferably New Mexico Courts.
- Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules.
- Experience in creating and maintaining documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation.
- Typing speed of 65 WPM is a required minimum.
- Highly organized and able to multitask and juggle competing priorities in a fast-paced environment.
- Excellent communication and organizational skills.
Vacancy posted 4 days ago
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