Financial Analyst 3 - Hybrid, Miami FL

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The Department of Cell and Systems Biology has an exciting opportunity for a full-time Financial Analyst 3 to work hybrid in Miami.

CORE JOB SUMMARY

The Financial Analyst 3 examines financial status of the organization by collecting, monitoring, and studying data, and develops projections, reports, and presentations to assist senior managing staff in their financial decision-making process. Moreover, the incumbent establishes and enforces policies and procedures that further department’s financial goals and objectives.

CORE JOB FUNCTIONS

• Develops, prepares and coordinates documentation of financial analysis projects such as budgets, forecasts, projections, expense performance, and presentations.

• Identifies trends and developments in competitive environments and makes recommendations to senior management.

• Provides analytical evaluation for forward-looking financial or business-related projects.

• Devises financial forecasting and reconciliation of accounts.

• Reviews reports and ensures that financial information has been recorded accurately.

• Compares results with plans and forecasts and makes recommendations for adjustments.

• Trains and oversees junior staff members to ensure accuracy and efficiency in end work product.

• Assists in the development and organization of department and project budgets.

• Designs and builds various models that summarize several different scenarios around growth and expansion initiatives or opportunities.

• Develops performance and productivity dashboards, models or analyses.

• Determines profitability and pricing on product offerings and develops performance indicators to enable the analysis of business segments and new product lines.

• Conducts research on different strategic initiatives.

• Acts as liaison to other departments, vendors, and other external parties to complete assignments.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Bachelor’s degree in relevant field required

Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

DEPARTMENT ADDENDUM

Department Specific Functions

Under the general direction of the Senior Administrative Officer (SAO) , the Financial Analyst 3 provides advanced financial management and sponsored research administration support for the department. The incumbent serves as the primary financial resource assisting the SAO with departmental budgeting, financial reporting, forecasting, sponsored research administration, compliance, and operational planning. The position exercises independent judgment in the administration of departmental finances and sponsored projects while ensuring compliance with University, sponsor, and governmental regulations.

Departmental Financial Administration (35%)

• Assists the Senior Administrative Officer (SAO) with the financial administration and operational management of the department.

• Manages departmental and non-sponsored financial accounts by monitoring revenues, expenditures, and available funding.

• Processes and reviews financial transactions, including payroll accounting adjustments (PAAs), non-salary cost transfers, business expense reimbursements, purchase requisitions, journal entries, wire transfers, and other accounting transactions in accordance with University policies.

• Performs monthly account reconciliations, analyzes financial activity, resolves discrepancies, and prepares financial reports and recommendations for departmental leadership.

• Assists the SAO in preparing the annual operating budget, financial forecasts and variance analysis.

Customer Service and Collaboration (10%)

• Serves as the primary financial resource for faculty, Principal Investigators, staff, graduate students, and departmental leadership regarding departmental finances, sponsored research administration, and University policies.

• Collaborates with the Office of Research Administration, Office of Graduate Studies, Fiscal Management, Human Resources, Faculty Affairs, Accounts Payable, Controller's Office, Purchasing, and other University departments.

• Represents the department in meetings with University offices and external organizations as appropriate.

Professional Development and Administrative Support (10%)

• Assists the SAO with departmental initiatives, special financial analyses, audits, operational improvements, and strategic planning projects.

• Performs delegated administrative responsibilities during the absence of the Senior Administrative Officer, as assigned.

• Participates in University-sponsored training and professional development programs related to finance, sponsored research administration, compliance, budgeting, and regulatory requirements.

• Maintains confidentiality of financial, personnel, research, and other sensitive information in accordance with University policies and applicable regulations.

• Performs other duties and special projects as assigned in support of departmental operations.

Research Administration – Pre-Award and Post-Award (30%)

• Provides comprehensive pre-award and post-award administration for an assigned portfolio of federal, state, foundation, industry, and privately sponsored awards.

• Responsible for assisting faculty and other staff members in reviewing and ensuring accuracy of data for grant proposals and awards, monitoring and evaluating pre-award grant applications, preparation of administrative paperwork, forms, and submission of full proposal to the Office of Medical Research Administration. 

• Reviews proposals for completeness, accuracy, and compliance with sponsor and University requirements prior to submission.

• Manages sponsored awards throughout the award lifecycle, including award setup, financial monitoring, re-budgeting, prior approval requests, no-cost extensions, award modifications, financial reporting, invoicing coordination, and award closeout.

Sponsored Programs Compliance (10%)

• Ensures compliance with University policies, Uniform Guidance, sponsor regulations, and other applicable federal, state, and institutional requirements governing sponsored research.

• Reviews expenditures, payroll distributions, cost transfers, Facilities and Administrative (F&A) costs, and cost-sharing transactions to ensure allowability, allocability, reasonableness, and consistency with award terms.

• Coordinates payroll distribution reviews and effort certification activities to ensure accurate salary allocations and timely certification.

Contract and Subaward Administration (5%)

• Reviews and coordinates inbound and outbound subaward agreements, pharmaceutical contracts, and other sponsored research agreements in collaboration with the Office of Research Administration.

• Coordinates financial processing and award administration with internal University offices and external collaborators.

Knowledge, Skills and Attitudes:

• Skill in collecting, organizing, and analyzing data.

• Ability to recognize, analyze, and solve a variety of problems.

• Ability to exercise sound judgment in making critical decisions.

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Ability to process and handle confidential information with discretion.

• Proficiency in computer software (i.e. Microsoft Office), Excel, DOLFIN and Workday

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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