Finance Manager

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

REPORTS TO: Executive Director
POSITION STATUS: Full-time, Exempt

The Finance Manager oversees the day-to-day fiscal operations of M&BPN, working closely with the Executive Director to maintain financial records in strict confidence and in compliance with Generally Accepted Accounting Principles (GAAP).

Primary Responsibilities:

1) Fiscal Management

• Manage the Fund EZ accounting system; ensure accurate chart of accounts and allocation of income/expenses by grant funding.

• Monitor expenditures; prepare monthly, quarterly, and annual financial reports.

• Assist with development of annual program and agency-wide budgets.

• Staff the Board Finance Committee: prepare materials, attend meetings, take minutes.

• Comply with internal finance policies and procedures.

• Support the annual audit: prepare financial documentation and ensure legal and contractual compliance.

2) Payroll

• Process bi-weekly payroll via ADP; review timesheets and prepare documentation.

• Maintain organized payroll records.

3) Employee Benefits Management

• Stay informed on employee benefits and eligibility timelines.

• Track and document PTO accruals (sick, vacation, personal, holiday).

• Oversee 401K contributions and ensure timely payments.

• Maintain accurate employee benefits files.

4) Revenue & Expenditures

• Record accounts payable; issue payments per schedule.

• Record revenue and verify alignment with grants/contracts.

• Reconcile bank accounts monthly; submit reports for Executive Director approval.

5) Grants Management

• Maintain contract and vouchering processes for all programs.

• Ensure grant-specific tracking and cost allocation.

• Prepare program-specific expense reports and vouchers per funder requirements.

• Monitor budgets to ensure compliance and inform the Executive Director of adjustments.

• Prepare final reconciliations and assist with new/renewal budget planning.

• Maintain organized fiscal records for each grant/program, ensuring compliance with federal, state, and funder guidelines.

6) Contracted Services

• Provide accounting services for the Association of Perinatal Networks of NY, maintaining all financial records.

7) Development Support

• Work with the Development Coordinator to record and track donations and receipts.

8) Special Projects

• Coordinate and support additional projects or duties as assigned by the Executive Director.

9) Professional Development

• Attend relevant fiscal training and development opportunities as directed.

Qualifications & Expertise:

Required:

• Bachelor’s degree in Accounting or Business Administration

• 3–5 years relevant experience in accounting, preferably in nonprofit, fund, or government sectors

• Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software

• Current Notary certification (or within 60 days of hire)

Preferred Skills:

• Strong knowledge of general accounting principles

• Excellent organizational and math skills

• Effective written and verbal communication

• Ability to work independently

• Experience with accounting information systems