People & Culture Operations Associate

Role Description

Supports the full employee lifecycle by providing administrative support to ensure a smooth and compliant hiring and onboarding process. This role assists with:

• Job postings
• Pre-employment activities
• Maintaining accurate records
• Supporting HR systems and reporting in accordance with federal, state, and company policies
• Responding to candidate and hiring manager inquiries
• Providing general administrative support to the People & Culture and Recruitment teams as needed

Qualifications

• Bachelor’s degree or related work experience desirable
• 2 years plus varied administrative experience
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint
• Experience working with HRIS and Applicant Tracking Systems preferred
• Excellent organizational, communication, and time management skills
• High attention to detail and ability to manage confidential information
• Ability to manage multiple priorities in a fast-paced environment

Requirements

• Manage job postings, requisition tracking, and recruitment system administration
• Coordinate end-to-end pre-employment and onboarding processes, including background investigations, drug testing, offer letters, and new hire documentation
• Maintain candidate, contractor, and employee records, ensuring compliance with federal/state regulations and company policies, including I-9 verification and employment authorization documentation
• Generate reports, manage tracking tools, and ensure data accuracy and confidentiality across all records and documentation in HRIS (Workday) and recruitment systems
• Manage shared mailboxes and ServiceNow inquiries, preparing employment verifications and unemployment documentation, distributing surveys, and contributing to process improvements
• Serve as a point of contact for candidates and hiring managers
• Support ongoing People & Culture and Recruitment initiatives
• Handle all other ad hoc requests from management as required

Benefits

• Competitive compensation
• Excellent Benefits – accrued time off, medical, dental, vision, 401k, disability & life insurance, paid maternity and paternity leave benefits, employee discounts/promotions
• Employee discounts & exclusive promotions
• Recognition programs, contests, and company-wide awards
• Exceptional, collaborative culture
• Best Places to Work in BioPharma (2022, 2023, & 2025)
• Certified Great Place to Work (2022, 2023, 2025)