Administrative Assistant

Job Description

Job Description

Why join Givens? Givens Communities continues to be a positive force and advocate for older adults. We have a mission to expand the possibilities of aging by improving lives through communities, services, and outreach. Givens Communities promotes Inclusion and Belonging by aligning our words with actions so that everyone is welcomed and treated with dignity and respect. We continuously look for innovative approaches to achieve our sustainability goals and practices to protect our natural resources. Our collective mindset is to ensure the communities remain forward thinking and progressive as our residents seek a purpose driven life. Purpose. Passion. Possibilities.

What you'll get:

• Three major medical health insurance plans to choose from with dental and vision coverage at no additional cost
• Free short-term disability, life insurance, & access to our employee assistance program
  Paid time off (PTO) w/ immediate access to 5 PTO days after your 90 days!
• Referral bonus program
  403(b) retirement plan with up to a 6% matching
• Educational assistance & professional development opportunities
  Flexible spending account (FSA) & access to AFLAC & Prudential Life insurance products
  Fast-growing nonprofit with tons of advancement opportunities
  Plus so much more!

We are looking for a Full-Time Administrative Assistant. The primary purpose of your position as the Administrative Assistant for Givens Communities is to provide administrative assistance and clerical support for the Givens Communities Administrative Office to help assure that the highest degree of quality care can be provided to our residents at all times. This position provides direct support for the Executive Support Manager, Chief Financial Officer, Vice President of Human Resources, and Vice President of Technology. Duties include planning, coordinating, and implementing administrative activities within Givens Communities and will work Monday through Friday, 8:30am - 5pm.

What you'll do:

• Receive Manor guests and provide top level customer service; Provide administrative support to Executive Support Manager for office maintenance, supply ordering, Board meetings, and events; and Provide secondary administrative support to Chief Financial Officer, Vice President of Human Resources, Vice President of Technology as needed

• Order and maintain office supplies for the suite
• Sort and distribute mail to the administrative suite
• Manage routine administrative processes such as birthday card signing, office news and updates, and other general communications or distributions
• Coordinate or assist other departments as needed with special event planning, set up, and material creation (Quarterly Board Meetings, miscellaneous special events, etc.)
• Set-up meetings, reschedule meetings, and support calendar management and other events as needed
• Data entering, excel work, reconciliation, etc.
• Perform any other duties and/or tasks that may be assigned on an as-needed basis by an authorized supervisor

What you'll need:

• Must be proficient in the use of Microsoft Word, Outlook, Excel, & have the ability to learn and use
• Must work well with others, especially older adults
• Administrative Assistant/Receptionist experience preferred
• Must have, as a minimum, a high school diploma or have obtained the GED equivalent
• Preference to have College Education

Compensation for this position is $22.00 - $23.00 per hour, based on background and experience, plus our comprehensive benefits package

Still curious about what Givens is all about? It's kind of a long story, but at our core, we're a senior housing organization with a lot of heart and committed to providing housing to seniors of all socioeconomic backgrounds across WNC for more than 40 years. We already have four communities (two life plan communities and two affordable communities) with plans for many more in the coming years.