Administrative Coordinator

Job Description

Job Description

Description:

Burial Beer Co. is looking for an Administrative Coordinator to join our team and ensure smooth day-to-day administrative, financial, and operational support across the company. This role bridges accounting, office management, IT coordination, and employee experience, helping to keep our systems, processes, and teams running efficiently.

We're looking for someone who is highly organized, detail-oriented, proactive, and dependable. The ideal candidate thrives in a fast-paced environment, communicates effectively across teams, handles confidential information with integrity, and enjoys creating structure that enables others to do their best work.

About Us

Burial Beer Co. was founded in 2013 by Doug Reiser, Jess Reiser and Tim Gormley and driven by a passion for craft, community and the creative. Burial invests in consistency and integrity of the product we make, the cultural values we embody and the community we live in. Connection runs deep with intention to source ingredients with story and humanity, within the commitment to building relationships in our industry and community and in our support of one another.

Values We Practice

• CONNECTIVITY - Celebrating the human experience through storytelling, personal relationships, and meaningful collaborations.
• COURAGE - Empowering yourself and those around you to go beyond what you know and boldly innovate with the understanding that failure and discomfort are essential to continued growth
• INCLUSIVITY - Cultivating a safe, supportive and accessible environment of opportunities that honor, respect and uplift individual identities and experiences.
• INTEGRITY - Setting and upholding a standard of quality for the processes we implement, the products we craft, the experiences we create and the values we embody

What You'll Do

Employee Experience & Office Culture

• Facilitate Employee Appreciation Programs
• Support a positive, organized, and welcoming office environment

Accounting & Financial Administration

• Enter Accounts Payable (A/P) into QuickBooks
• Record administrative expenses in QuickBooks
• Enter credit card expenses into Nexonia
• Perform monthly bank reconciliations
• Assist with payroll support tasks
• Prepare excise and sales tax documentation for Accounting Manager review
• Input Music Settlements into Quickbooks
• Issue 1099 forms annually

Office & Administrative Operations

• Executes office operations, including: cleaning schedules and office supply and pantry ordering and inventory
• Monitor and respond to Google Workspace inbox (View email address on us.fitly.work)
• Coordinate weekly administrative errands such as: mail pickup, cash retrieval from music venue, bank deposits, post office runs

IT & Systems Administration

• Administer basic IT operations and vendor coordination
• Maintain employee email access via Google Workspace
• Oversee computer lifecycle: issuing, tracking agreements, and returns
• Maintain company phone lines through Verizon
• Maintain user access and permissions across systems

Travel & Logistics Coordination

• Communicate travel arrangements for staff
• Execute per diem allocations and tracking
• Ensure cost efficiency and adherence to company policies

Compliance & Certifications

• Track and maintain annual company certification requirements
• Ensure deadlines and documentation are completed accurately and on time

What Success Looks Like

Technical

• Experience with accounting and expense software (QuickBooks, Nexonia)
• Proficiency in Google Workspace tools
• Ability to manage basic IT systems and vendors
• Basic accounting knowledge (A/P, A/R, reconciliations)
• High level of accuracy in data entry and reporting

Leadership

• Proactively identifies gaps and inefficiencies
• Takes ownership of tasks from start to completion
• Resourceful in resolving administrative and operational issues
• Comfortable shifting between administrative, financial, and operational tasks
• Able to support a fast-paced, growing organization

Business

• Strong attention to detail across multiple systems
• Ability to prioritize and manage recurring deadlines (monthly, weekly, annual)
• Maintains clean, auditable records
• Handles sensitive financial, employee, and company information with care
• Maintains confidentiality and professionalism

Interpersonal

• Professional written and verbal communication
• Timely management of shared inboxes and internal requests
• Cross-functional collaboration

Requirements:

Who We’re Looking For

• Highly organized and detail-oriented, with a track record of accuracy in administrative and financial tasks
• Experienced in A/P, A/R, reconciliations, or similar accounting functions, ideally using tools like QuickBooks
• Self-directed and dependable, able to own recurring responsibilities and meet deadlines without close oversight
• Trustworthy and discreet when handling sensitive financial, employee, and company information
• Clear and responsive communicator, comfortable managing shared inboxes and cross-functional coordination
• Comfortable operating across systems such as Google Workspace and learning new tools as needed
• Proactive and resourceful, with the ability to identify inefficiencies and improve processes
• Service-oriented and adaptable, willing to support a wide range of administrative, operational, and team needs

Physical Requirements

• Frequent computer and desk work - prolonged periods of sitting and working on a computer
• Must be able to lift at least 25 pounds.
• Must be able to bend over, twist, kneel, stand.
• Ability to communicate effectively both in person and via digital platforms, requiring clear speech and hearing abilities.

The Details

• Home Base: Asheville, NC
• Department: Administration
• Reports To: Chief Administrative Officer
• Employment Type: Full-Time, Salaried/Exempt
• Starting Compensation Range: $55k - $60k per year (depending on experience)
• Job Schedule: Typically M-F, 9a - 5p

Employment Inclusion Policy

Burial is an equal opportunity employer and makes employment decisions on the basis of merit. Burial celebrates people from all walks of life and prohibits the unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided on the basis of qualifications, merit, and business need. We don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community.