Payroll Specialist

Payroll Specialist Full-time - NC Richmond Hill, NY, US 30+ days ago Requisition ID: 3019 Salary Range: $60,000.00 To $62,000.00 Annually Position: Payroll Specialist – Finance Department – Richmond Hill Corporate Office Job Scope – Key Responsibilities Payroll Processing Assist the Director of Payroll in processing bi-weekly payroll through ADP Workforce Now (or applicable ADP platform). Review payroll preview reports and identify discrepancies prior to payroll submission. Import time and attendance data from the ADP timekeeping system and verify hours worked, leave balances, and overtime calculations. Process payroll adjustments within ADP including: Retroactive pay Payroll corrections Off-cycle payroll entries Bonus or stipend payments Ensure accurate coding of pay types including regular hours, overtime, PTO, sick leave, and program-specific earnings codes. Payroll Administration Maintain employee payroll records within ADP including employee pay rates, tax withholdings, direct deposit information, job and department changes and benefit deductions. Assist with payroll setup for new hires and updates resulting from promotions, transfers, or salary adjustments. Process wage garnishments, child support orders, and other legally required payroll deductions. Support payroll reconciliations and payroll register reviews. Time and Attendance Administration Monitor ADP Time & Attendance submissions to ensure timesheets are completed and approved prior to payroll processing. Work with supervisors and department heads to resolve missing or inaccurate time entries. Review exception reports for overtime, missed punches, and time entry discrepancies. Reporting and Reconciliation Generate payroll reports from ADP including: Payroll registers Department payroll reports Deduction and benefits reports Labor distribution reports Assist with payroll reconciliations and support the Finance Department with payroll-related journal entries when required. Maintain payroll records and reports to support internal audits and regulatory reporting. Compliance and Reporting Ensure payroll practices comply with: Federal and State wage and hour laws IRS payroll regulations Nonprofit funding requirements where applicable Assist in maintaining appropriate ADP system security roles and payroll controls to ensure confidentiality and segregation of duties. Support year-end payroll processes including W-2 preparation and payroll reconciliations. Employee Support Respond to employee inquiries regarding pay, deductions, direct deposit, and payroll processing timelines. Assist employees with accessing ADP Employee Self-Service for pay statements, W-2 forms, and direct deposit changes. Maintain confidentiality of payroll and employee information. Audit and Documentation Maintain organized payroll documentation in accordance with organizational policies and audit requirements. Assist with internal and external audit requests related to payroll documentation and reporting. Additional Responsibilities Support payroll system updates and process improvements. Assist with special payroll projects as assigned by the Director of Payroll. Perform other duties as assigned to support the Finance Department. Qualifications Associate’s degree in accounting, Finance, Business Administration, or related field preferred. Equivalent combination of education and relevant payroll experience may be considered. Experience Minimum 2–3 years of payroll processing experience, preferably in a nonprofit or healthcare environment. Experience processing payroll for multi-department or multi-program organizations preferred. Familiarity with time and attendance systems. Technical Skills Experience with payroll systems such as ADP, Paycom, Paychex, or similar HRIS/payroll platforms preferred. Strong proficiency in Microsoft Excel and payroll reporting tools. Ability to work with timekeeping systems and payroll integration files. Knowledge Knowledge of payroll tax regulations, wage and hour laws, and payroll best practices. Understanding of payroll documentation and record retention requirements. Familiarity with nonprofit operational environments is a plus. Strong attention to detail and accuracy Ability to maintain strict confidentiality Strong organizational and time management skills Ability to work independently and meet payroll deadlines Effective communication and customer service skills Problem-solving and analytical thinking Position Status This is a non-exempt position, typically requiring [35 hours per week], with possibility of additional hours during payroll processing cycles or year-end payroll activities. A non-exempt employee is an employee that is covered by the FLSA regulations, and are entitled to overtime pay at 1.5 times their regular rate for any hours worked over 40 in a workweek (or as specified by state law). This position operates in a professional office environment within a nonprofit behavioral health organization supporting mental health and substance use disorder services. The role involves extensive computer use and handling of confidential employee payroll data. EEO Statement Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach. #J-18808-Ljbffr