Corporate Receptionist

Corporate Office Administrative Assistant

Serves as the first point of contact for guests visiting the corporate office and performs general administrative duties.

Responsibilities

• Meet, greet and direct all guests and visitors in the corporate office.
• Sort and distribute postal and interoffice mail.
• Prepare interoffice courier bags for daily pick-up.
• Prepare FedEx packages for shipping as needed.
• Prepare & distribute random mailers for various departments and/or branches.
• File new hire, termed and leave of absence documents.
• Maintain inventory of drug kits.
• Meet & assist with onboarding temporary employees - PIF & take photo.
• Provide administrative support on projects as needed.
• Prepare separation packets.
• Assist with sending out Final checks via FedEx and interoffice mail.
• Order supplies for HR Department.
• Prep & mail merge Westphal birthday cards & organize them for daily distribution.
• Mail out employee birthday cards.
• Mailing of service awards each month, and maintaining report.
• Stock HR supply room (refill paper daily).
• Prepare birthday & anniversary flyers & distribute.
• Manage postage machine and track courier bags.
• ACE License and Livescan paperwork data entry.
• Data entry for Divvy cards.
• Manage Samba Safety Systems reports.
• Assist department with special projects & other miscellaneous responsibilities as assigned.

Qualifications

• 1-2 years office experience preferred.
• High school diploma or equivalent required.
• 1-2 years post-high school education preferred.
• Excellent communication skills required.
• Professional business-like appearance required.
• Intermediate Microsoft Word, Excel and Outlook skills required.

Physical Requirements and Working Conditions

• Frequent standing, sitting, walking, talking, listening, reaching, and working at a computer.
• Occasional lifting/moving up to 15 pounds.
• Motor vehicle driving vision and computer usage vision required.
• Close, distance, color, depth perception and focusing vision required.
• Noise level is usually moderate.

Join the Bay Alarm Family!

Come start or advance your career at Bay Alarm, the nation's largest independently owned security company. We prioritize internal growth for our employees and offer outstanding promotional opportunities. As a family-owned company we value work life balance. 15% of our employees have been with Bay Alarm for 15+ years! Work locally and make a difference in your community at one of our 16 branch locations across California, Arizona, and Washington.

All positions support Bay Alarm in our commitment to being our best at every opportunity, providing the expertise, technology, personalized service and support to keep our customers and their valuables safe. We offer comprehensive benefits; medical, dental, vision, life insurance, and 401(k) with company match.

Bay Alarm is an Equal Employment Opportunity (EEO) employer. We value diversity and inclusion and strive to make every employee's experience here enriching.

Highlights Include:

• Paid Training and a Clearly Defined Career Path (Level System)
• Alarm System Purchase Plan and Employee Discounts
• Benefits; medical, dental, vision, life insurance, long term disability
• Vacation, Sick Time, Holidays, Bay Alarm Days
• 401(k) with a company match
• Employee Referral Bonus Program
• Flexible Spending Account
• Employee Assistance Program (EAP)
• Education Reimbursement
• Family Scholarship Programs
• Employee Resource Groups
• Community Service Programs