Executive Administrative Assistant

Job Description

Job Description

We are looking for an organized and resourceful Executive Administrative Assistant to support senior leadership. This contract opportunity with potential for a permanent role is ideal for someone who excels at managing priorities, coordinating logistics, and keeping executive schedules running smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to handle sensitive matters with professionalism.

Responsibilities:
• Oversee complex executive calendars, arrange appointments, and adjust schedules as priorities change.
• Coordinate domestic and, when needed, broader travel plans, including itineraries, reservations, and related logistics.
• Prepare for executive meetings by organizing schedules, confirming attendees, and ensuring materials are ready in advance.
• Manage meeting logistics such as room arrangements, timing, and follow-up action tracking to support efficient decision-making.
• Provide day-to-day administrative support to leadership, helping maintain smooth communication and workflow across priorities.
• Handle scheduling conflicts and last-minute changes with discretion, sound judgment, and a service-oriented approach.• Proven experience supporting executives or senior leaders in an administrative or executive assistant capacity.
• Strong background in calendar coordination and managing multiple scheduling priorities at once.
• Experience arranging travel and handling related details with accuracy and efficiency.
• Ability to support executive meetings through preparation, coordination, and follow-through.
• Excellent organizational skills with close attention to detail and deadlines.
• Strong written and verbal communication skills paired with a high level of professionalism.