Election Program Assistant I (NCS) - Board of Elections

Election Program Assistant I

Salary Range: $20.00 - $25.00 Hourly

Starting Pay: $20 Hourly

Job Summary

An Election Program Assistant I performs specialized data processing, technical, administrative, or clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures to perform entry-level duties in election office programs such as voter registration, polling places, election equipment, election judges, absentee, voter outreach, administrative, and/or technology. Employees in this classification perform technical and administrative functions working in an election program, not involving policy decisions, but requiring a thorough knowledge of the specific functions performed. Employees in this classification perform a variety of complex and non-complex duties related to one or several programs that require a thorough knowledge of election laws, rules, policy, and procedures. Employees in this classification do not supervise other positions but may provide some training to other support staff. Employees in this classification receive direct supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by the supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their program(s). Employees may be required to work evenings and weekends, particularly prior to and following an election. Positions in this classification are evaluated by using the classification job evaluation methodology. The Election Program Assistant I is differentiated from the Election Program Assistant II in that the Election Program Assistant II learns to perform duties under moderate supervision. Election Program Assistant II may lead other support staff in an election office program or perform advanced level duties under general supervision.

Essential Functions

• Performs data entry and quality checks into the Statewide Voter Registration System.
• Prioritizes work to assure timely completion of data processing tasks in accordance with office policies and procedures.
• Responds to customer requests and generates reports from the Statewide Voter Registration System; Identifies and reports discrepancies and program issues.
• Compiles and maintains statistics.
• Registers voters and responds to voter registration inquiries; May recruit election judges to staff polling places.
• May assist in organizing and instructing required training sessions following established policies and procedures.
• May assist with voting equipment, maintenance, inventory and preparation.
• May assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures.
• May maintain important or confidential records, including office records of employees' work schedules, expense accounts and office supplies.
• May assist with the purchase and inventory of supplies; May accept and process candidate and committee filings.
• May perform the full range of specialized clerical or clerical work in a local election office; May assist in redistricting.
• Performs other related duties.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

AND

Experience: One year of experience applying election laws, rules and procedures in a local board of election office. Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. Experience working in a polling place/political arena. Experience with Microsoft Office. Experience with data processing. Experience working in a warehouse or fast paced office. Bilingual welcome but not necessary.

OR

Equivalency Notes: Candidates may substitute one year of specialized clerical, data processing, technical or administrative experience for each six months of the required experience applying election laws, rules and procedures in a local election office. Specialized clerical, data processing, technical or administrative experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures. Candidates may substitute two years of general clerical, data processing, technical or administrative experience for each six months of the required experience applying election laws, rules and procedures in a local election office. General clerical, data processing, technical or administrative experience is defined as work performing a variety of duties which are clear-cut and typically found in office settings, such as filing, copying, inputting data, general computer skills, and directing telephone calls. Candidates may substitute thirty credit hours from an accredited college or university for the required experience.

Licenses, Registrations, and Certificates: Have a valid Maryland Class C Noncommercial driver's license or an equivalent driver's license and be eligible to obtain a Baltimore City driver's permit. PROVISIONAL DRIVER'S LICENSES ARE NOT ACCEPTABLE. YOU MUST UPLOAD A COPY OF YOUR VALID DRIVER'S LICENSE WITH THE APPLICATION AT THE TIME OF APPLYING.

Knowledge, Skills, and Abilities

• Data Processing.
• MS Office Proficiency.
• Adaptable with scheduling systems.
• Effective verbal communication skills.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a mandatory probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER