Senior Administrative Assistant

Job Duties

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

REMOTE OPPORTUNITY!

Our client, a well-established firm in West Palm Beach, is seeking a polished and highly organized Senior Administrative Assistant to support senior leadership and contribute to the day-to-day efficiency of the office. This individual will serve as a trusted business partner, managing complex administrative functions, coordinating communications, and ensuring seamless operations in a fast-paced, client-focused environment.

The ideal candidate will have previous experience within the financial services, wealth management, banking, investment, or related professional services industries and possess exceptional professionalism, discretion, and attention to detail.

Key Responsibilities

Provide high-level administrative support to leadership teams

Manage complex calendars, coordinate meetings, and schedule appointments across multiple stakeholders and time zones

Prepare and edit correspondence, reports, presentations, and meeting materials

Organize and coordinate client meetings and special events

Serve as a primary point of contact for internal and external communications

Handle sensitive and confidential information with the highest degree of discretion

Coordinate travel arrangements, including flights, hotel accommodations, transportation, and detailed itineraries

Maintain and organize electronic and physical filing systems

Assist with expense reporting, invoice processing, and administrative documentation

Support client onboarding and account administration processes as needed

Collaborate with various departments to ensure smooth workflow and operational efficiency

Assist with special projects and ad hoc administrative initiativesQualifications

5+ years of administrative support experience, preferably supporting senior leadership

Previous experience within financial services

Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Exceptional organizational and time management skills

Strong verbal and written communication abilities

Ability to manage multiple priorities while meeting deadlines

Professional demeanor with excellent client service skills

High level of discretion and confidentiality

Experience coordinating executive calendars, meetings, and travel arrangements

Bachelor's degree preferred but not requiredPreferred Experience

Experience supporting Financial Advisors, Managing Directors, Partners, Wealth Advisors, or Executive Leadership Teams

Familiarity with CRM systems

Experience preparing client-facing presentations and reports

Exposure to financial documents, investment reporting, or account administration processesBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Apply here:

Minimum Education Required

Not Specified

Minimum Experience Required

Not Specified

Shift

First (Day)

Number of Openings

1

Compensation

$80,000.00 - $90,000.00 / Annually

Postal Code

55155

Job Type

Full Time

Place of Work

On-site

Requisition ID

91327

Job Benefits

See job description