Senior Executive Assistant to the CEO

Senior Executive Assistant To The CEOMinnesota Public Radio-American Public Media produces and distributes award-winning public radio programming and podcasts. APM programming can be heard on nearly 1,000 public radio stations and reaches 17 million listeners each week, and our suite of podcasts delivers over 18 million downloads every month. American Public Media is the largest station-based public radio organization in the U.S., combining multi-regional station operations, national content creation, and distribution in one organization. Its multi-regional station operations include 49 public radio stations and 42 translators in the Upper Midwest and California. Among its portfolio are such public radio staples as the BBC World Service, Marketplace®, The Splendid Table®, and Performance Today®.The Senior Executive Assistant To The CEO will provide comprehensive executive support while serving as a trusted business partner to the CEO. This role combines exceptional administrative excellence with strategic business acumen, requiring someone who can manage complex executive operations while contributing valuable insights to business initiatives. The ideal candidate will serve as the CEO's operational backbone and strategic sounding board, ensuring seamless executive function while supporting key organizational priorities. This is a highly visible and impactful role, interacting with internal and external stakeholders including Board of Trustees, Major Donors, the executive team, senior management, and external consultants.The ideal candidate is a proactive, self-starter with exceptional communication skills, meticulous attention to detail, creative problem-solving skills, and proven experience working with C-Suite executive teams in a fast-paced environment. This role requires a highly resourceful team player who seeks continuous improvement and is comfortable working independently, sometimes under pressure while remaining professional, flexible, proactive, aligned, and efficient. Critical decision-making skills, with the ability to handle sensitive information with excellent judgment, diplomacy, and discretion are necessary for success.Expected Compensation Range: $110,000 - $125,000 /annualized. Exact salary determined by experience and education related to the role, organizational compensation structure, and internal equity. Work Location: St. Paul, MN | Onsite with Flexibility Application Process: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Application Deadline: Open until filled.Your Responsibilities: Executive Administrative ManagementManage the CEO's complex calendar with strategic prioritization and stakeholder coordinationPlan comprehensive travel arrangements including itineraries, agendas, and meeting documentationScreen, prioritize, and manage all incoming communications, calls, and meeting requestsPrepare meeting materials, agendas, and briefing documents for executive and board meetingsHandle expense management, invoicing, and financial administrative tasksMaintain organized digital and physical filing systems for confidential executive materialsCoordinate executive office operations and interface with internal and external stakeholdersAnticipate and proactively suggest ways to enhance the quality and efficiency of work and implement them when appropriateIdentifying areas of improvement across the organization and making actionable recommendationsCommunication & Relationship ManagementScreen, prioritize, and manage all incoming communications, calls, and meeting requests using independent judgmentMaintain external contact relationships, tracking periodic communication needs and follow-up requirementsRepresent the CEO professionally with visitors, company functions, and stakeholder interactionsDonor Relations & Development SupportCoordinate with internal teams and donors to ensure regular CEO connection with major donors and donor prospectsSchedule and facilitate donor meetings, cultivation events, and stewardship activitiesMaintain donor relationship tracking and follow-up communication schedulesMeeting & Event CoordinationPrepare meeting materials, agendas, and briefing documents for executive and board meetingsSchedule meetings and coordinate all logistics including technology, facilities, catering, and presentation materialsPlan and execute office events and large-scale company functions using internal and external resourcesBoard Of Trustees SupportMaster scheduling for all Board activities and coordinate Trustee events and meetings with organizational staffDevelop Board agendas and coordinate with presenters to ensure comprehensive meeting preparationDraft reports, presentations, and memos to Trustees; compile and edit executive team reporting to the BoardHandle all Board-related activities and communications with professionalism, accuracy, and confidentialityProject Coordination & Administrative LeadershipLead administrative aspects of special projects while providing business inputCoordinate cross-departmental initiatives requiring executive involvementManage administrative processes and improve operational efficiencySupport organizational planning activities and goal-setting processesDocument Preparation & SupportCreate high-quality professional materials including PowerPoint presentations, memos, and Excel spreadsheetsTake meeting minutes and provide transcription services as neededManage social media accounts and digital presence as requiredEducation/Experience:Bachelor's degree preferred or equivalent professional experienceMinimum 7 - 10 years of progressive executive administrative experience supporting C-level executivesPrevious experience in business support roles with strategic involvementBackground in environments with complex organizational structuresExperience supporting executives in fast-paced, dynamic business environmentsAdministrative & Technical Skills:Advanced proficiency in Microsoft Office Suite, and productivity toolsExpert-level calendar management and travel coordination capabilitiesExperience with developing and managing complex projectsExperience with expense management systems and financial administrative processesProficiency with video conferencing platforms and virtual meeting coordinationBusiness & Communication Skills:Strong business acumen with understanding of enterprise operations and metricsExcellent written and verbal communication skills with professional presentation abilitiesAbility to draft executive-level correspondence and business communicationsResearch and analytical skills to support business decision-makingExperience with board governancePersonal Competencies:Exceptional organizational skills with meticulous attention to detailAbility to manage multiple priorities and competing demands effectivelyHigh emotional intelligence and professional interpersonal skillsAbsolute discretion and confidentiality in handling sensitive informationProactive problem-solving approach with ability to anticipate needsCalm under pressure with excellent judgment and decision-making abilitiesPhysical Demands and Working Conditions:Physical and Temporal Requirements:Prolonged periods of sitting at a desk and working on a computer.Must be able to lift to 15 pounds at times.Ability to work extended hours when needed.This is a primarily in-office role with flexibilityPhysical Demands:Must be able to perform the essential duties of the position with or without reasonable accommodation.Required to move about in an office environment and sit for extended periods of timeFrequent use of hands for data entry/keystrokes and simple grasping.Working Conditions:Moderate noise level.Occasional exposure to prevalent weather conditions.APMG offers a comprehensive benefits package including Medical plans with HSA and FSA options, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, Paid Parental Leave and Paid Caregiver Leave after 1 year, Vacation (3 wks./per year, pro-rated, based on hours worked), Sick time (12 days, pro-rated, based on hours worked), Holiday Pay (10 holidays + 2 floating holidays each year), Volunteer Time (8 hours per year), Long-Term Care and Critical Illness insurance options, Employee Assistance Program, 403(b) Retirement Plan, and more.American Public Media Group is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination American Public Media Group