Administrative Assistant

Join Our Team

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description

The Part-Time Administrative Assistant for the Center for Career Development (CCD) provides essential front-facing customer service, administrative support, and event logistics for the CCD team. Reporting directly to the Executive Director, this role ensures smooth daily office operations and assists in executing campus career events. The ideal candidate is highly organized, tech-savvy, and dedicated to fostering a welcoming environment that supports student success.

Position Responsibilities

Administrative & Front Desk Operations

• First Point of Contact: Manage the CCD front desk, phone lines, and general email inbox; greet and assist students, employers, faculty, and university guests with a warm, inclusive demeanor.
• Platform Management: Assist in maintaining Handshake (the university's online career and scheduling portal), ensuring employer approvals and job postings are processed accurately.
• Office & Financial Administration: Maintain digital office records, databases, and spreadsheets; track and process invoices, expense reimbursements, and supply inventories.

Event Coordination & Support

• Logistics & Setup: Assist with the physical and digital logistics for career fairs, employer information sessions, workshops, and networking events (e.g., reserving venues, coordinating catering, and setting up AV equipment).
• Communication: Serve as a point of contact for event attendees; track registrations and send out timely confirmation emails and event reminders.
• Data Collection: Help gather post-event surveys and attendance data to measure event success.

Marketing & Digital Outreach

• Content Promotion: Coordinate with staff to post promotional content on social media, student newsletters, and the campus digital calendar to drive student engagement.
• Website Updates: Perform routine updates to the Career Center's website to ensure event schedules and resources are accurate.

Community & Mission Alignments

• Support broader Student Development initiatives during peak operational times as schedule permits.
• Embody university values of care, compassion, justice, integrity, and respect in all interactions with the campus community.

Qualifications

Education & Experience

• Associate degree required (Bachelor's degree preferred), or an equivalent combination of education and experience in administrative support, customer service, or event planning.
• 1–2 years of experience in an office administrative role, preferably within a higher education or student-facing environment.

Core Competencies

• Tech Literacy: Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace. Experience with, or willingness to learn, Handshake and basic web content management tools.
• Organization & Detail: Excellent time-management skills with the ability to handle front-desk interruptions while maintaining accuracy in data entry.
• Communication: Strong written and verbal communication skills; ability to communicate professionally with external corporate employers and students alike.
• Design & Media (Preferred): Familiarity with Canva or basic graphic design tools for creating social media posts and flyers is a plus.
• Discretion: Demonstrated ability to manage confidential student and institutional data with high integrity.

About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.

Benefits

We offer a complete benefits package to full-time faculty and staff including healthcare coverage, retirement plan contributions, flexible spending and health savings accounts, life insurance, long-term and short-term disability, tuition remission and tuition exchange participation as well as an extensive holiday, summer hours and paid time off leave schedule. Part-time Regular staff who are scheduled 30-36 hours per week over the course of a year, receive a full benefit package based on their part-time scheduled hours. Healthcare coverage is based on the ACA medical coverage guidelines. Affiliate faculty receive a benefit package as outlined with their covenant. Adjunct faculty may be eligible for medical coverage under the ACA after an annual one year lookback review. Part-time staff who are scheduled to work less than 30 hours per week schedule are eligible for employer contribution towards the retirement plan after one year of employment. Eligibility rules apply. Adjunct faculty may make employee deferral contributions towards the retirement plan. Part-Time Graduate Assistant Coaches are eligible for participation in the Tuition Remission Coaches Program. Temporary, Contractors and Seasonal Employees: Individuals in this status are scheduled on an as-needed-basis and are not eligible for participation in the University's benefits programs. Detailed information regarding our benefits program and eligibility is provided once hired or you can contact Human Resources with any questions.