Administrative Professional - Non-profit

Community Options, Inc. is a national non‑profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking a Administrative Assistant to join our team in King of Prussia, PA. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $18.00 per hour.

Responsibilities

Schedule and organize appointments, meetings, travel, and conferences

Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members

Order office supplies and maintain office equipment

Establish, develop, and maintain filing system

Retrieve information from files when needed

Maintain daily and monthly schedules for all necessary staff to determine location and availability

Organize and prioritize large volumes of information and calls

Respond to requests for information

Complete typing and copying as needed for management staff

Open, sort, and distribute mail

Maintain a neat and orderly office and reception area

Work independently and within a team on special non‑recurring and ongoing projects

May be required to take mail to the post office using own vehicle

Maintain conference room usage log

Check fax machine and distribute faxes to appropriate people

Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation

Additional tasks and responsibilities may be assigned

High school diploma or GED

Two years of related administrative experience

Valid driver’s license with a satisfactory driving record

Proficient in Microsoft Office Suite

Ability to type 50+ words per minute

Must have high level of interpersonal skills to handle sensitive and confidential situations

Position continually requires demonstrated poise, tact, and diplomacy

Excellent verbal and written communication skills

Independent judgment is required to plan, prioritize, and organize diversified workload

Ability to prioritize workload with excellent time management skills

Ability to deal with individuals from all levels of the organization

Working Conditions

Occasional overtime required

May travel utilizing own vehicle

Occasionally lift up to 15 pounds

Send resume to: View email address on click.appcast.io

Community Options is an Equal Opportunity Employer M/F/D/V. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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