Financial Administrator (m/f/d) US

Job Description

Job Description

Location: Chicago, IL (minimum 2 days/week in-office)
Employment Type: Full-time | Mid-Level Professional

MISSION / ROLE

We are seeking a highly capable Financial Administrator (m/f/d) to join our U.S. team in Chicago. This role sits at the intersection of Finance, People & Culture, Payroll, and Office Administration , acting as a key operational connector between our U.S. organization and our Germany-based People & Culture team.

You will play a central role in ensuring smooth financial operations, compliant payroll processing, and high-quality employee experience across the entire employee lifecycle. This is a mid-level professional position suited for someone who thrives in a structured yet dynamic environment and enjoys working across functions and geographies.

YOUR TASKS AND RESPONSIBILITIES

Finance & Accounting

• Support month-end and year-end closing activities, financial reporting, accounting processes, budgeting, and cost controlling
• Monitor and ensure that expenditures align with approved budgets
• Prepare and deliver spending and financial control reports
• Support financial compliance including tax-related and governmental reporting requirements
• Collaborate closely with the Finance team in Germany to ensure alignment with global group policies
• Provide financial insights and operational support to local and group management
• Support Sales and Use Tax compliance through registration and filing activities

Payroll & Compensation

• Manage and review semi-monthly payroll processing for U.S. employees
• Support sales commission calculations and payout processes, including review of sales agreements
• Conduct regular payroll and billing audits to ensure accuracy and financial integrity
• Ensure compliance with applicable payroll tax and labor regulations

Office & Operations Management (U.S.)

• Take part in U.S. Office Management responsibilities
• Support administrative and operational office processes
• Partner with Finance and People & Culture colleagues to ensure efficient day-to-day operations
• Collaborate with external advisors to ensure full legal and regulatory compliance
• Support cross-functional initiatives and operational improvements

People & Culture / HR Operations

• Serve as a liaison between U.S. operations and the People & Culture team in Germany
• Support employee operations, including onboarding and offboarding processes
• Co-create and maintain a positive, inclusive, and compliant workplace environment that fosters employee engagement and morale
• Ensure compliance with state-specific U.S. employment regulations and internal policies
• Support benefits administration and employee communications regarding policies, updates, and company news

YOUR PROFILE

• Several years of experience in Finance, HR Operations, Payroll, or Office Administration (mid-level)
• Strong understanding of U.S. payroll processes (GAAP) and employment practices
• Experience working in international or cross-functional environments is highly preferred
• Structured, detail-oriented, and highly reliable working style
• Strong communication skills and ability to act as a bridge between teams in different countries
• Comfortable handling confidential data with discretion
• Proficient in HR/finance systems and MS Office or similar tools

YOU CAN LOOK FORWARD TO THIS WITH US

At KINEXON, you will meet people with a similar mindset who are passionate about innovative technologies and love to master new challenges in a team, as well as create great products. 

Become part of our team and enjoy the following benefits: 

• #Freetime 30 days (DE) / 20 days (US) paid vacation to refuel your energy (for full-time employees)
• #WeCare – take your time off for the family (parental leave etc.)
• #WorkingHours – Early bird or night owl - you can choose your flexible work hours.
• #FlexibleLocation – we work with a hybrid and remote model.
• #OneTeam - We enjoy spending time together at regular team and company events.
• #OnTop -  further benefits selected by you annually out of a range of benefits that we offer (mobility, sports, vacation budget, training budget and more)

If you want to find out more about our benefits, you can look here and with a visit to Instagram wearekinexon you can get a look behind the scenes.

ABOUT US

KINEXON is a leader in Physical AI for Manufacturing & Sports, turning real-time location and motion data into actionable intelligence and automation. Our AI and IoT-driven platform supports a wide range of applications, from automated logistics and safety solutions in factories to live player tracking and performance analytics in sports. In sports, 80% of NBA teams rely on KINEXON technology, alongside FIFA and top European football teams and leagues. In manufacturing and logistics, we partner with blue chip companies including BMW, Siemens, Airbus, Continental, and MTU to drive measurable efficiency gains. Founded as a TU Munich spin-off, we are a team of ~250 people headquartered in Munich with a US office in Chicago - and we're hiring ambitious talent ready to shape the future of physical AI.