Finance Administrative Coordinator

Administrative CoordinatorLocation: Itasca, IL, US Chicago, IL, USJob Level: Entry LevelHome District/Group: Kiewit Industrial & Water EngineeringDepartment: AdministrationMarket: IndustrialEmployment Type: Full TimePosition Overview: Are you an organized, detail-oriented professional looking to launch or grow your career in a fast-paced, team-focused environment? Kiewit Industrial & Water Engineering (KIWE) is seeking an Administrative Coordinator to support our dynamic and growing Engineering team based in Itasca, IL. In this role, you'll be a key part of a collaborative team supporting individuals working on major industrial and water projects across the country. No two days will look the same — this is an excellent opportunity for someone who enjoys variety, learning new skills, and being the go-to person who helps keep the team running smoothly.District Overview: Kiewit's Industrial and Water Engineering Group has the ability and the responsibility to greatly influence the successful outcome of our projects. Our team is multi-faceted, with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities.Location: This position is full-time and office-based in Itasca, IL. Our team is highly active, collaborative, and frequently on the move, so you'll thrive here if you enjoy a fast-paced environment and working with people.ResponsibilitiesAs an Administrative Coordinator, you'll support the team across a wide range of administrative and coordination activities, including:Provide day-to-day administrative support such as meeting coordination, travel assistance, calendar management, and general office supportPrepare and format documents, presentations, and reports using Word, PowerPoint, Excel, and SharePointAssist with expense reports, invoicing, and purchasing card transactions using ConcurTrack budgets and help prepare basic reports and summaries for internal useSupport internal and external communications through writing, editing, and organizing content as neededProvide coordination support for team eventsHelp organize team meetings, cross-functional collaboration, and company eventsServe as a friendly and professional point of contact for visitors, calls, and internal inquiriesAssist with general office operations including supplies, printing, mail distribution, and other administrative tasksQualificationsWe're looking for someone who is eager to learn, takes initiative, and enjoys working with a variety of people. Ideal qualifications include:0–5 years of administrative, office, or coordination experience (entry-level candidates with strong skills and motivation are encouraged to apply)Associate or bachelor's degree preferred, but not required with relevant experienceStrong written and verbal communication skillsComfortable multitasking and prioritizing in a fast-paced environmentProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)Experience with Concur or similar expense systems is a plus but not requiredStrong attention to detail, organization, and follow-throughAbility to work professionally with individuals at all levels of the organization, including senior leadershipDemonstrated ability to handle sensitive and confidential information with discretionA positive, team-oriented mindset and willingness to jump in and help where neededOther Requirements: Regular, reliable attendance. Work productively and meet deadlines timely. Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary.We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status.