Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy accounting team. This permanent contract opportunity is well suited for someone who thrives in a deadline-driven setting, enjoys keeping financial records accurate, and wants the potential to grow into a long-term role. The position focuses on invoice processing, vendor support, payment coordination, and project-related accounting tasks while partnering closely with internal teams and external contacts.

Responsibilities:
• Review, code, and enter vendor invoices accurately within Sage Intacct while ensuring proper general ledger alignment.
• Manage invoice approvals by sending items through established workflows and following up to keep processing on schedule.
• Maintain organized accounts payable records, track open items, and help ensure liabilities are reflected correctly.
• Support recurring payment activities, including bi-weekly check runs, ACH transactions, and related disbursement processing.
• Assist with subcontractor payments and project-related payout activities on a monthly basis.
• Keep vendor documentation current by updating files such as W-9s, insurance certificates, contracts, and 1099-related records.
• Respond to vendor and subcontractor questions regarding invoice status, payment timing, and missing documentation.
• Process employee expense submissions and complete corporate credit card reconciliations in Concur as training expands responsibilities.
• Contribute to project closeout files, electronic document organization, and other accounting support assignments as needed.• At least 3 years of accounts payable or closely related accounting experience.
• Background in invoice coding, payment processing, and general ledger support.
• Hands-on experience with Sage Intacct is strongly preferred.
• Familiarity with Concur for expense reporting and credit card reconciliation is highly desirable.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail with the ability to stay organized while handling a high volume of transactions.
• Clear communication skills and the ability to work effectively with vendors, subcontractors, and internal teams.
• Associate degree in Accounting, Finance, Business, or a related field is preferred.