Office Administrator
Executive Alliance
Our client is a small Real Estate Law Firm in New York City seeking a reliable and detail-oriented Office Administrator to manage daily administrative and office operations. This role is essential to ensuring smooth workflow, excellent client service, and timely billing and collections. The ideal candidate is professional, organized, and comfortable handling multiple responsibilities in a fast-paced legal environment. Client offers a professional, growing environment with 100% paid medical benefits.
***THIS IS AN ONSITE POSITION 5 DAYS A WEEK.***
Key Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner
- Greet clients and visitors and serve as the first point of contact for the firm
- Schedule appointments, court dates, meetings, and manage attorney calendars
- Prepare, send, and track invoices; follow up on outstanding balances and handle collections
- Draft, format, and send letters, correspondence, and other legal documents as directed
- Maintain and organize client files (physical and electronic)
- Process incoming and outgoing mail and emails
- Assist with basic bookkeeping and administrative reporting
- Handle onboarding on any new employees.
- Coordinate office supplies and maintain overall office organization
- Provide general administrative support to 2 Partners as needed.
Qualifications
- Previous experience in an administrative or office management role (law firm experience preferred but not required)
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Comfortable handling billing, invoicing, and collections professionally
- Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus
- Professional demeanor with strong client service skills
- Ability to work independently and manage confidential information
Vacancy posted 2 days ago
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