Purchasing & Procurement Supervisor

Job Description

Job Description

Purchasing & Procurement Supervisor

Join our team of heroes!

Are you seeking daily adventure while advancing your career? Look no further.

Reporting to the Director, Business Operations, the Purchasing Supervisor is responsible for leading and overseeing the organization's procurement function to ensure the timely, cost-effective, and compliant acquisition of materials, equipment, supplies, and services that support Gulf Coast Blood Center's mission and operational objectives. This position provides direct supervision to purchasing staff, manages supplier relationships, drives sourcing and cost-containment initiatives, and ensures adherence to purchasing policies, regulatory requirements, and organizational standards. The Purchasing Supervisor plays a key role in maintaining supply continuity, improving procurement processes, mitigating supply chain risks, and supporting operational excellence across the organization.

Just For You:

• Free Parking!

• Career advancement.

• Engaging and exciting opportunity to support an organization that SAVES LIVES.

Tips to thrive in our culture:

• Embody our Core Values of Commitment, Integrity, and Respect

• Work to actively create experiences that inspire others to save lives, each and every day.

• Embrace doing it right, making connections, and creating desired experiences.

• Comply with all organizational policies and standards, including safety rules, and be willing to report actual and potential violations to the appropriate supervisor or manager.

Essential Responsibilities:

Procurement Operations & Purchasing Management – 30%

• Manage and oversee daily purchasing activities to ensure accuracy, efficiency, compliance, and timely fulfillment of organizational needs.

• Create, review, and issue purchase orders for supplies, equipment, materials, and services.

• Review and approve purchase order-related invoices, resolving pricing discrepancies, freight issues, and supplier billing concerns.

• Ensure procurement activities comply with organizational policies, budgetary guidelines, quality standards, and applicable regulations.

Strategic Sourcing & Supplier Management – 25%

• Develop and implement sourcing and purchasing strategies that support organizational goals related to cost, quality, service, and supplier performance.

• Prepare, issue, and evaluate requests for bids, proposals, and quotations.

• Support contract negotiations and strategic sourcing initiatives.

• Lead supplier relationship management activities.

• Identify and resolve supplier performance issues, product nonconformances, and service concerns.

• Identify opportunities to improve supplier performance and reduce costs.

Leadership & Staff Development – 15%

• Supervise, coach, and develop the Purchasing Specialist.

• Provide performance feedback, guidance, and operational support.

• Train and support employees on purchasing policies, procurement systems, approval workflows, receiving procedures, and best practices.

Compliance, Quality & Risk Management – 15%

• Manage Critical Supplier and Critical Blood Center processes.

• Ensure compliance with quality standards, regulatory requirements, and business continuity objectives.

• Serve as the organization's Procurement Card (P-Card) Administrator.

Business Partnership, Reporting & Continuous Improvement – 15%

• Collaborate with internal departments to understand business requirements and forecast purchasing needs.

• Generate and analyze purchasing metrics, supplier performance data, and procurement reports.

• Support operational and strategic decision-making through data analysis.

• Streamline workflows and improve procurement processes.

Required Qualifications:

Education:

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, Operations Management, Finance, or a related field from an accredited college or university.

Experience:

• Minimum of three (3) years of progressively responsible purchasing, procurement, supply chain, or sourcing experience.

• Prior experience leading or supervising employees preferred.

• Experience managing supplier relationships, competitive bidding processes, and contract administration.

• Experience with ERP systems and purchasing software required.

• Intermediate to advanced proficiency in Microsoft Excel, including data analysis, reporting, and spreadsheet management.

• Experience in healthcare, manufacturing, distribution, regulated environments, or nonprofit operations preferred.

Knowledge, Skills, and Abilities:

• Strong knowledge of procurement principles, purchasing practices, contract administration, and supplier management.

• Ability to analyze purchasing data and make fact-based recommendations.

• Strong negotiation, problem-solving, and decision-making skills.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Demonstrated ability to build effective relationships with internal stakeholders and external suppliers.

• Strong attention to detail and commitment to accuracy and compliance.

Certifications / Licenses:

• Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP), Certified Supply Chain Professional (CSCP), or related certification preferred.
  

Travel:

• None

Schedule:

• Full time

• Must be available to work at least 8 hours per day, 40 hours per week.

• Must be available and willing to work such weekends as determined by supervisor to meet business needs.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to operate a computer and other office machinery and remain in a stationary position. The employee must frequently lift and/or move up to 10 pounds. Employees are required to be familiar with and abide by the team lift requirements as specified in the Safety Program to prevent bodily injury and for the health and safety of others.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Professional office setting.

• Fast-paced environment that requires strong attention to details.

• Moderate noise levels in a cubicle workspace.

Who We Are:

Since 1975, Gulf Coast Blood has been one of the nation’s largest community blood centers, serving 170 hospitals across 26 counties. Headquartered in Houston, we support the world’s largest medical complex—the Texas Medical Center—while operating 18 donor centers and hosting more than 7,000 mobile blood drives each year. As an FDA-accredited nonprofit, we provide high-quality human cellular material for both scientific and therapeutic use.

Some Jobs Change Lives. Others Save Them.

Think you have what it takes to save lives with us? We want to hear from you.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Gulf Coast Blood is an Equal Employment Opportunity Employer. Qualified applicants for positions are considered without regard to race/ethnicity, color, religion, national origin, age, pregnancy, sex, sexual orientation, gender identity, transgender status, military status, protected veteran status, disability status, genetic testing results, or any other basis or characteristic prohibited by applicable law, statute, regulation or Executive Order.