Estate Planning Paralegal

Vaco is hiring for an Estate Planning Paralegal opportunity in Jacksonville FL Direct Hire, Onsite Position Overview The Estate Planning Paralegal will provide comprehensive support to attorneys in estate planning and administration matters, assisting with client communications, document preparation, research, and case management. This role requires strong attention to detail, organization, confidentiality, and the ability to manage multiple matters in a deadline-driven environment. Key Responsibilities Assist attorneys with preparation and drafting of wills, trusts, powers of attorney, healthcare directives, and other estate planning documents. Prepare and organize documents for estate and trust administration, including probate filings and supporting documentation. Coordinate client intake, gather financial and personal information, and maintain accurate client files. Communicate with clients, beneficiaries, financial institutions, insurance companies, courts, and other professionals. Conduct legal and factual research related to estate planning, probate, trusts, and related matters. Prepare correspondence, court forms, inventories, accountings, and other legal documents for attorney review. Track deadlines, appointments, filings, and outstanding client documentation. Assist with probate and estate administration proceedings, including asset collection, creditor matters, distributions, and closing estates. Maintain organized electronic and physical case files while ensuring confidentiality and compliance with firm procedures. Coordinate execution and notarization of estate planning documents. Assist attorneys with client meetings, follow-up communications, and case status updates. Perform additional administrative and legal support duties as needed. Qualifications 2+ years of paralegal experience, preferably in estate planning, probate, trusts, or elder law. Strong understanding of estate planning and probate terminology and procedures. Excellent written and verbal communication skills. Exceptional attention to detail and organizational skills. Ability to manage multiple cases and deadlines independently. Proficiency with Microsoft Office and legal case/document management systems. Paralegal certificate or relevant legal education preferred. Salary: 60-85,000/yr Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io . Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR and UK GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits). For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. #J-18808-Ljbffr Vaco by Highspring