Office Assistant

Office Assistant

As an Office Assistant, you will serve as the first point of contact for visitors, clients, and team members. Your role is crucial in creating a positive and welcoming environment. You will handle various administrative tasks, manage incoming calls, and provide general support to ensure smooth day-to-day operations.

A successful candidate will be responsible for:

• Greet and welcome visitors, clients, and employees in a friendly and professional manner.
• Manage the reception area, ensuring it is clean, organized, and presentable.
• Handle incoming calls and direct them to the appropriate person or department.
• Provide basic information to callers and take accurate messages when needed.
• Register and sign in visitors, issue visitor badges, and notify the relevant personnel of their arrival.
• Assist with inquiries and provide information about the company, such as office location and facilities.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and packages for shipment, coordinating with courier services as necessary.
• Manage appointment schedules for conference rooms and executives.
• Assist in scheduling meetings and appointments as requested.
• Provide general administrative support, including photocopying, scanning, and filing documents.
• Assist with data entry tasks and maintain accurate records.
• Relay important messages and announcements to employees.
• Communicate effectively with colleagues and other departments.
• Monitor and control access to the premises, ensuring the security and safety of the office.
• All other duties as assigned

A successful candidate will demonstrate:

• Excellent time management and organizational skills.
• Establish office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems and overseeing supplies and equipment
• Professional appearance and demeanor.
• Complete discretion with proprietary information and personnel data

Qualifications:

• Exceptional customer service skills and effective communication both verbal and written
• Previous experience as a receptionist or in a customer-facing role is desirable.
• Basic knowledge of office software. Google Workplace experience preferred
• Ability to work with minimal supervision

Physical Requirements:

• This position may require the ability to perform tasks that involve sitting, standing, walking, lifting, computer work and other physical activities. Candidates should be able to meet these physical demands with or without reasonable accommodations.

EEO Statement:

• EG4 Electronics is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.