Accounts Payables Bookkeeper

Job Description

Job Description

No agencies or third-party recruiters, please. We are not accepting unsolicited resumes or outreach at this time.

Job Title:  Accounts Payables Bookkeeper

Department: Accounting

Reports to: Accounting Director

Positions Supervised: None

Status: Full-time

Fair Labor Standards Act (FLSA) Classification : Non-exempt

Why Chinburg?

Chinburg is a dynamic and growing company based in the Seacoast region of New Hampshire, with projects and properties throughout NH, ME, and VT. Over nearly four decades, we’ve grown from a small local business into one of Northern New England’s most trusted names in development, construction, and property management.

 

Our success is rooted in strong relationships, quality work, and collaborative teams that communicate openly, and bring curiosity and care to every project. Chinburg is known for an innovative approach to development and construction, including a longstanding commitment to energy-efficient building practices and creating places that contribute positively to the communities around them. 

 

The Chinburg vision is simple: “We are a talented team, dedicated to transforming the landscape for the better by creating unique places for people to live, work and play.”

 

When you join Chinburg, you become part of a team where your work matters and your contributions help shape both our projects and our culture. We offer competitive compensation, comprehensive benefits, opportunities for career growth and professional development, and a collaborative environment where people are encouraged to take initiative, share ideas, and make a meaningful impact. 

Position Summary

The Accounts Payable Bookkeeper is responsible for supporting the day-to-day accounts payable and accounting operations of Chinburg. This position manages a high volume of invoices and payments, ensuring transactions are accurately reviewed, coded, processed, documented, and allocated to the appropriate company entity, property, lot, or project.

 

The role requires strong attention to detail, organization, and follow-through, as well as the ability to manage multiple priorities in a fast-paced environment. The Accounts Payable Bookkeeper will work closely with the Accounting, Construction, Development, Property Management, and other internal teams to ensure invoices, payments, deposits, credit card transactions, and vendor accounts are processed accurately and timely.

 

This is a high-volume accounts payable role supporting multiple entities, properties, and projects. The successful candidate will be comfortable working with a significant volume of invoices and transactions while maintaining a high level of accuracy and organization.

Essential Responsibilities

Accounts Payable & Invoice Processing

• Monitor and review invoices received through the Company's accounts payable email.
• Review invoices to determine the appropriate property, lot, project, entity, or cost center and distribute invoices to the appropriate individuals for review and approval.
• Assist with entering Chinburg Builders (CBI) invoices into the accounting system as needed.
• Review invoices for completeness, appropriate approvals, and supporting documentation.
• Follow up on missing information, approvals, or discrepancies as needed.
• Maintain organized electronic and/or physical documentation of invoices and payment records.
• Process and maintain accurate records of accounts payable transactions, as needed.

Payment Processing

• Prepare and process payments, including printing checks for CBI.
• Match payment/check stubs to the corresponding invoices and maintain accurate payment records.
• Ensure payments are properly documented, approved, and allocated to the appropriate entity, property, lot, or project.
• Assist with resolving payment discrepancies and vendor inquiries.

HOA Accounting

• Process and maintain accounting records related to homeowners' association (HOA) expenses and payments.
• Review HOA invoices and ensure expenses are properly documented, coded, and processed.
• Maintain organized HOA records and supporting documentation.
• Assist with resolving HOA-related invoice and payment questions.

Bank Reconciliations & Deposits

• Obtain and organize bank statements and supporting banking documentation.
• Perform assigned bank account reconciliations and research discrepancies.
• Process deposits using the KSB remote deposit system.
• Ensure deposits are properly documented and recorded.
• Assist with maintaining accurate records of banking activity.

Vendor Accounts

• Review CBI vendor statements and reconcile vendor balances against the Company's accounting records.
• Identify missing invoices, outstanding items, duplicate charges, or other discrepancies.
• Follow up with vendors and internal departments as needed to resolve account discrepancies.
• Maintain accurate and current vendor account records.

Company Credit Card Administration

• Assist with processing company credit card activity.
• Distribute credit card statements to appropriate employees for review and approval.
• Collect and match receipts and supporting documentation to credit card transactions.
• Review transactions for completeness and proper documentation.
• Allocate and bill applicable credit card charges to the appropriate property, project, entity, or account.
• Follow up on missing receipts, approvals, or other required documentation.

General Accounting Support

• Provide general accounting and administrative support to the Accounting team as needed.
• Assist with month-end close activities and other accounting processes.
• Maintain accurate, organized, and confidential financial records.
• Support process improvements that increase accuracy and efficiency within accounts payable and accounting operations.
• Perform other accounting-related duties as assigned.

Education and Experience Requirements

• Associate's degree in Accounting, Finance, Business, or a related field preferred; equivalent combination of education and relevant experience will be considered.
• 1+ years of accounts payable, bookkeeping, accounting, or related administrative experience preferred.
• Experience with invoice processing, vendor accounts, reconciliations, or payment processing is preferred.
• Construction, real estate, property management, or project-based accounting experience is a plus.

Knowledge, Skills and Abilities

• Strong computer skills with proficiency in Microsoft Office, particularly Excel, Outlook, Word, and other accounting or financial management systems.
• Strong attention to detail and commitment to accuracy when processing invoices, payments, reconciliations, and financial records.
• Highly organized with the ability to manage a high volume of transactions and prioritize multiple tasks within established deadlines.
• Demonstrates a strong sense of urgency and follow-through in completing assigned responsibilities.
• Strong written and verbal communication skills with the ability to communicate effectively with employees, vendors, and internal departments.
• Ability to work independently while also collaborating effectively with members of the Accounting and Operations teams.
• Dependable, organized, and able to maintain confidentiality when handling financial and company information.
• Ability to identify discrepancies, research issues, and follow through to resolution.
• Comfortable learning new accounting systems, software, processes, and technology.
• Ability to operate standard office equipment and perform routine administrative and accounting functions.

Physical Demands:

• NA (Not Applicable)
• Seldom (1-10% of the time)
• Occasional (10-30% of the time)

• Frequent (30-70% of the time)
• Constant (over 70% of the time)

 

Activity/ Frequency/ Activity/ Frequency

Sitting - Constant, Climbing ladders - NA, Standing - Seldom, Working at heights/balancing - NA, Walking - Occasional,

Bending/twisting at waist - Seldom, Driving/Forklift - NA, Kneeling/Squatting/Crouching - Seldom, Lifting <25# - Seldom

Crawling - NA, Lifting 25-50lbs - NA, Reaching above shoulder - Seldom, Lifting >50bs - NA, Repetitive hand/arm movement - Constant, Carrying <25# - NA, Handling/Grasping - Seldom, Carrying 25-50# - NA, Fine finger manipulation - NA, Carrying >50# - NA, Seeing - Constant, Pushing/Pulling - Seldom, Hearing - Constant, Climbing stairs - Frequent, Talking - Constant

 

The above statements are intended to describe the general nature and level of work performed. This job description does not represent an exhaustive list of all responsibilities, duties, and skills assigned to this position. This position description is not intended as and does not create a contract of employment between the company and any individual employee. The company reserves the right to change this position description at any time within its sole discretion.

Equal Opportunities:

Chinburg is an Equal Employment Opportunity Employer that is committed to diversity, equity, and inclusion. We take unbiased action to offer employment and advancement opportunities to all applicants, without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or ability status. Our methods for hiring include ensuring that all available opportunities are fairly promoted — via online globally available channels — in a manner accessible to all potential applicants.