Billing Specialist

Billing Specialist / AccountantBilling & Collections Specialist links Finance and Delivery and owns the project invoicing cycle: preparing accurate invoices, releasing them on time, and driving past-due balances to collection. Strong systems skills are essential, as you will become a power user of Kantata and Dynamics 365 Business Central. An accounting background and billing experience are preferred.ResponsibilitiesCustomer BillingPrepare and release periodic project invoices (time-and-materials, fixed fee, milestone) based on approved time and expense data and contract terms, following internal reviewPartner with Project Management and Delivery teams; track and communicate pending and outstanding invoices to Delivery OperationsRecord invoices, adjustments, and credit memos in Business Central, coordinating with Accounting for accurate, timely entryCollections and Accounts ReceivableServe as the primary escalation point for past-due invoices, partnering with project and account managementMonitor AR aging and follow up regularly with customersResolve invoice discrepancies and disputesReport collection status to the Assistant Controller and Delivery leadershipSystems and ProcessBecome a power user of Kantata (formerly Mavenlink) and Business Central, with a solid understanding of project setup and data flowBuild and maintain reports on billing, unbilled revenue, and AR agingVerify data accuracy across systems, recommend automation and process improvements, and ensure policy complianceServe as a resource for internal customers on billing and system questionsAdditional Finance Support (Backup)Accounts Payable: Process vendor invoices and payments, reconcile AP transactions, and maintain vendor filesExpense Management: Back up Ramp expense review and reimbursementsGeneral Ledger: Assist with bank, credit card, and prepaid reconciliations, journal entries, and month-end closeRequired QualificationsAccounting background (Associate's or Bachelor's degree)2+ years of billing experience, ideally project-based or T&MAdvanced Excel; proficiency in Outlook, Word, and SharePointStrong attention to detail, accuracy, and work ethicExcellent communication and follow-up skillsOrganized and autonomous; manages multiple prioritiesOwnership, initiative, and willingness to pitch inPreferred QualificationsSystems savvy; quickly masters new business applicationsCollections or accounts receivable experienceDynamics 365 Business Central, Kantata, and Power BIProfessional services or technology company experienceGAAP, month-end close, Ramp, and multi-entity operations