FINANCE ADMINISTRATOR/COORDINATOR

The City of Balch Springs is accepting applications for two opportunities within the Finance Department:

• Finance Administrator
• Finance Coordinator

Candidates may be considered for either position based on their education, experience, leadership background, technical knowledge, and demonstrated ability to perform the applicable responsibilities.

As part of the application process, candidates will be asked to identify the position they believe best aligns with their qualifications and professional experience. The City will make the final position determination based on the candidate’s qualifications, interview performance, departmental needs, and approved classification requirements.

Why Work for the City of Balch Springs?

The City of Balch Springs is a vibrant, inclusive, and sustainable community that thrives on its rich history, commitment to progress, and dedication to fostering a positive work environment. As a city, we focus on enhancing the quality of life for our residents, businesses, and visitors.

We are a forward-thinking organization that embraces innovation and strives for excellence in every department. With our clear vision to inspire growth and community pride, the City of Balch Springs is an excellent place to build a rewarding career. Whether you’re passionate about public safety, economic development, or community engagement, we offer diverse opportunities that allow you to make a meaningful impact.

As an employee of the City of Balch Springs, you’ll be part of a supportive team where professional development is encouraged, and collaboration is valued. We believe in providing employees with the tools and resources they need to succeed, ensuring a positive work-life balance and fostering a culture of respect, integrity, and open communication.

Employee Benefits & Compensation:

• Competitive Salary: We offer competitive pay based on qualifications and experience.
• Comprehensive Benefits Package: Includes medical, dental, and vision coverage for employees and their families.
• Retirement Plans: Access to Texas Municipal Retirement System
• Paid Leave: Generous paid time off, including vacation (15 days for 1st year), sick leave, and holidays (11 plus 2 floating.)
• Professional Development: Opportunities for training, certifications, and career advancement within the city.
• Employee Recognition: We value and celebrate the hard work and dedication of our employees.

Our core values of integrity, respect and transparency guide our everyday work, and we actively support our employees’ professional growth. Join our team and help shape the future of a city that’s committed to creating a thriving environment for all.

Finance Administrator

The Finance Administrator manages the daily operations of the Finance Department under the direction of the Finance Director. This position provides operational leadership, supervises assigned employees, coordinates departmental workflows, monitors financial processes, and ensures work is completed accurately, timely, and in compliance with applicable policies, accounting standards, and legal requirements.

Finance Coordinator

The Finance Coordinator coordinates assigned financial programs, processes, deadlines, and departmental workflows. This position serves as a lead technical resource, reviews work for accuracy, supports departmental compliance, and coordinates information among Finance employees, City departments, vendors, auditors, and other stakeholders.

General Responsibilities

Depending on the position for which the candidate is selected, responsibilities may include:

• Supporting accounting, budgeting, purchasing, payroll, utility billing, revenue, treasury, audit, and financial reporting activities.
• Reviewing financial transactions, reconciliations, invoices, journal entries, payment requests, and supporting documentation.
• Coordinating monthly, quarterly, annual, and fiscal year end financial processes.
• Assisting with development, implementation, and monitoring of the City’s operating and capital budgets.
• Assisting with annual audit preparation and responding to audit requests.
• Monitoring financial deadlines, outstanding items, documentation requirements, and departmental workflows.
• Ensuring compliance with City policies, internal controls, governmental accounting standards, and applicable laws.
• Researching and resolving financial discrepancies, processing concerns, and compliance issues.
• Assisting City departments with financial procedures, budget monitoring, purchasing requirements, and documentation.
• Preparing financial reports, schedules, reconciliations, spreadsheets, and management information.
• Identifying opportunities to strengthen internal controls and improve financial processes.
• Providing guidance and technical assistance to Finance employees and City departments.
• Performing other related duties as assigned.

Additional Finance Administrator Responsibilities

Candidates considered for the Finance Administrator position must also demonstrate the ability to:

• Manage daily departmental operations and establish work priorities.
• Supervise, train, coach, and evaluate assigned employees.
• Review complex financial activities and approve work within delegated authority.
• Implement policies, procedures, internal controls, and directives established by the Finance Director.
• Resolve escalated departmental issues.
• Identify operational risks, staffing needs, process gaps, and performance concerns.
• Serve as the Finance Director’s operational designee when assigned.

Additional Finance Coordinator Responsibilities

Candidates considered for the Finance Coordinator position must also demonstrate the ability to:

• Coordinate assigned financial programs and recurring processes.
• Maintain schedules and tracking systems for financial deadlines and deliverables.
• Review work for accuracy, completeness, and proper documentation.
• Provide work direction and technical assistance to Finance Specialists and Finance Technicians.
• Follow up with departments, employees, customers, and vendors regarding outstanding financial items.
• Escalate complex transactions, policy questions, and significant financial concerns to departmental management.

Minimum Qualifications

Finance Administrator

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• At least five years of progressively responsible finance, accounting, budgeting, or related experience.
• At least two years of supervisory or leadership experience.
• Governmental or municipal finance experience preferred.
• Certified Government Finance Officer, Certified Public Accountant, or related certification preferred.
• Valid driver’s license.

Finance Coordinator

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Bachelor’s degree preferred.
• At least four years of progressively responsible finance, accounting, budgeting, purchasing, or related experience.
• Governmental or municipal finance experience preferred.
• Additional relevant experience may substitute for education in accordance with City policy.
• Valid driver’s license.

Knowledge of :

• Governmental accounting principles and municipal financial operations.
• Generally Accepted Accounting Principles and Governmental Accounting Standards Board requirements.
• General ledger, accounts payable, accounts receivable, purchasing, payroll support, utility billing, revenue collection, budgeting, treasury, and financial reporting.
• Municipal budgeting, fund accounting, account reconciliation, and financial recordkeeping.
• Internal controls, audit preparation, documentation standards, and financial compliance.
• Federal, state, and local laws, regulations, ordinances, policies, and procedures applicable to municipal finance.
• Financial software, spreadsheets, databases, and standard office applications.
• Records retention requirements and the proper handling of confidential financial information.
• Principles of customer service, professional communication, and interdepartmental coordination.
• For the Finance Administrator, principles of supervision, performance management, delegation, staff development, and operational leadership.

Skills in:

• Reviewing financial transactions, reports, reconciliations, invoices, journal entries, payment requests, and supporting documentation.
• Analyzing financial information and identifying discrepancies, compliance concerns, trends, and operational risks.
• Preparing accurate financial reports, schedules, spreadsheets, reconciliations, and audit documentation.
• Coordinating multiple financial processes, deadlines, priorities, and departmental assignments.
• Interpreting and applying financial policies, procedures, laws, regulations, and accounting standards.
• Researching and resolving financial, procedural, vendor, customer, and departmental concerns.
• Communicating financial information clearly to employees, department leadership, vendors, auditors, customers, and other stakeholders.
• Using financial systems and Microsoft Office applications, particularly Excel.
• Maintaining accurate, complete, organized, and confidential financial records.
• Establishing effective working relationships across departments and levels of the organization.
• For the Finance Administrator, supervising employees, managing performance, assigning work, resolving escalated issues, and implementing process improvements.
• For the Finance Coordinator, coordinating workflows, monitoring deadlines, reviewing documentation, and providing technical guidance to Finance employees.

Physical Demands/Work Environment:

Work is performed in a standard office environment with low to moderate noise level. Subject to sitting for an extended period of time, standing, walking, bending, reaching, kneeling, and lifting and putting away such items as records and office supplies of moderate weight of up to 75 pounds. Working with a wide variety of people, experiencing different levels of emotions

E.E.O.C. The City of Balch Springs does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.