Facilities Coordinator

Job Duties

Kemps is looking for a detail-oriented, proactive, and service-focused professional who thrives in a fast-paced, people-centered environment. In this role, you'll play a key part in creating a safe, organized, and highly functional workplace by providing administrative and facility support. You'll oversee day-to-day operations-from maintenance and vendor coordination to workspace setup and employee support-ensuring everything runs smoothly and efficiently. This is a fully onsite position requiring a consistent in-office presence five days per week, allowing you to make a direct and visible impact on the employee experience each day.

In this role you will:

Serve as the primary contact for employee facility requests and inquiries

Schedule and oversee vendor work at the facility, including the copy center and mailroom

Process invoices, purchase orders, and expense reports

Collaborate with team members to fulfill office/cubicle requests and new employee desk setup

Assist with furniture and space planning needs

Support meeting requests including conference room setup, arranging audio/visual equipment, and catering needs

Coordinate and support employee and customer events

Coordinate and report facility issues to management in a timely manner

Support mailroom operations, including sorting and processing incoming and outgoing mail and packages; printing, sorting, and distributing invoices; and handling large print job requests

Adhere to the company's Records Retention Policy and ensure records are managed and destroyed in accordance with the established retention schedule

Assist the Security team with the location's access and security control systems, including activating and deactivating access cards and badges, printing badges, updating the security database with access changes, auditing badge usage, ordering badge supplies, and generating security reports

Provide backup support for other office roles (e.g., receptionist) and for other locations as needed

Maintain common areas, office equipment (e.g. coffee machines and Bevi), and office digital resources.

Maintain a clean, organized, and professional workspace

Special projects: Supporting functions and groups, as needed

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Education and Experience

High school diploma or equivalent

1 to 3 years of administrative support, office coordination, or related experience

Certification and/or License - may be required during course of employment

Knowledge, Skills, and Abilities

Knowledge of and skill with Microsoft Office Suite and company computer systems

Working knowledge of general business administration practices and procedures

Working knowledge of HVAC, security systems, and any other facilities-related practices and procedures would be an asset

Able to respond courteously and efficiently to inquiries, complaints, and requests

Able to communicate clearly and effectively, both verbally and in writing

Able to work with accuracy and detail oriented

Able to problem solve, multi-task and prioritize own work activities

Must be able to read, write, and speak English

An Equal Opportunity Employer including Disabled/Veterans

EEO/AA/Female/Minority/Disabled/Veteran

Minimum Education Required

High School Diploma or Equivalent

Minimum Experience Required

1 - 3 years

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

No

Physical Required

Yes

Drug Test Required

Yes

Compensation

$11.41 / Hourly

Postal Code

55416

Job Type

Full Time

Place of Work

On-site

Requisition ID

36577

Job Benefits

Not specified