Human Resources Specialist

Job Description

Job Description

Job Title: Human Resources / HRIS Specialist

Job Description

This role focuses on day-to-day Human Resources Information System (HRIS) administration and advanced administrative support for the HR function. The HRIS Specialist 3 performs intermediate administrative duties and complex clerical tasks, including HRIS data entry, onboarding support, recruitment coordination, leave of absence administration, and company policy administration. The specialist serves as a key operational resource and first point of contact for HR-related inquiries, supporting HR Generalists and contributing to process improvement in a dynamic environment.

Responsibilities

• Administer the day-to-day operations of the HRIS, ensuring accurate and timely data entry and maintenance.
• Handle complex administrative duties to support HR Generalists, including generating HR reports, maintaining and updating job descriptions, posting recruitment requisitions, and processing leave of absence requests.
• Maintain internal employee files and training records, including processing personnel changes such as transfers, terminations, promotions, and other data updates in the HRIS and file systems.
• Administer processes related to temporary employees, including auditing records, ensuring data accuracy, and providing orientation support.
• Support exit interviews and new hire orientations, helping to ensure a smooth and compliant offboarding and onboarding experience.
• Serve as the first point of contact for HR-related inquiries across the organization, providing timely, accurate information and escalating issues as appropriate.
• Conduct research and gather information to respond to employee inquiries related to HR policies, procedures, and records.
• Support company policy administration by maintaining documentation, updating records, and assisting with communication of policy changes.
• Work with HR team members to streamline HR processes and improve system usage, bringing patience and a continuous improvement mindset to process and system enhancements.
• Maintain strict confidentiality of all HR-related information, including potential exposure to sensitive employee data and information subject to HIPAA.
• Ensure HR data and processes align with applicable state and federal employment laws and internal policies.
• Generate and analyze HR data reports using advanced Excel and HRIS tools, including pivot tables, lookups, and charts, to support HR decision-making.
• Collaborate with HR team members on special projects and initiatives related to HRIS, onboarding, recruitment, and HR operations.
• Comply with requirements related to US export control regulations (ITAR/EAR) as they apply to HR data and processes.
• Perform other related duties as required or assigned to support the broader HR function.

Essential Skills

• High school diploma required; college degree preferred.
• At least 4 years of HR-related experience and/or training; internships may count toward the required experience.
• Proficiency in HRIS platforms, with the ability to perform day-to-day HRIS administration and data entry; experience with UKG is strongly preferred.
• Advanced Microsoft Excel skills, including proficiency with pivot tables, VLOOKUPs, XLOOKUPs, bar graphs, and pie charts.
• Strong human resources administration experience, including HRIS data entry, onboarding, employee records management, and HR support.
• Experience supporting recruitment processes, including posting positions and assisting with candidate tracking and coordination.
• Experience administering leave of absence processes and maintaining related records.
• Familiarity with state and federal employment law and the ability to apply this knowledge in HR operations.
• Exceptional organizational skills with the ability to manage multiple tasks, maintain accurate records, and meet deadlines.
• Strong verbal and written communication skills, with the ability to respond professionally to HR-related inquiries.
• Ability to maintain strict confidentiality of all HR-related information, including potential exposure to HIPAA-related data.
• Ability to work effectively as a first point of contact for HR inquiries and provide high-quality internal customer service.
• Ability to sit for extended periods and occasionally stand, walk, and lift or move up to 10 pounds, with required close and distance vision capabilities.
• Must be a US person within the meaning of US export control regulations (ITAR/EAR).

Additional Skills & Qualifications

• College degree in human resources, business, or a related field preferred.
• HR certification courses and/or Professional in Human Resources (PHR) certification preferred but not required.
• Experience with UKG HRIS strongly preferred.
• Familiarity with HIPAA as it relates to employee records and HR data handling.
• Experience working in a manufacturing environment is a plus.
• Experience supporting an HR team with approximately 10 team members or in a similar HR team structure is beneficial.
• Demonstrated ability to streamline HR processes and improve system usage with patience and attention to detail.
• Adaptable, outgoing, and collaborative working style, with the ability to thrive in a dynamic and evolving environment.
• Comfort working with moderate noise levels and occasional exposure to work near moving mechanical parts.
• Strong commitment to equal employment opportunity principles and inclusive workplace practices.

Job Type & Location

This is a Contract position based out of San Diego, CA.

The pay range for this position is $27.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Diego,CA.

This position is anticipated to close on Jun 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.