Operations Administrator

Job Details: Level: Experienced Job Location: Chicago / Service - Blue Island, IL 60406 Position Type: Full Time Education Level: High School Diploma/GED Salary Range: $0.01 - $0.01 Hourly Travel Percentage: Negligible Job Shift: Day Job Category: Admin - Clerical Welcome to Waste Resource Management (WRM). At WRM, we go beyond operating trucks —we are dedicated to environmental protection and delivering exceptional service. With a presence across Texas, Colorado, Georgia, Florida, and Nevada, our affiliated companies—SouthWaste Disposal LLC, Silver City Processing, and McDonald Farms, Inc.—offer comprehensive solutions for liquid waste recycling and transportation. Job Overview The Operations Administrator is responsible for supporting the day-to-day administrative, financial, and operational functions of the location. This role serves as a key partner to site leadership by coordinating billing, accounts payable, reporting, customer communication, payroll administration, and operational support activities. The Operations Administrator helps ensure efficient operations, accurate financial processing, regulatory compliance, and exceptional customer service. Why join WRM and affiliated companies? Comprehensive Benefits: Choose from one of three medical plans, based on your needs, dental, and vision coverage; along with 401(k) with 5% company match Career Growth: Training programs and advancement opportunities in wastewater operations and environmental services Paid Time Off: Generous PTO policy accrues from day 1, with floating and company-paid holidays Additional Perks: Company-paid life and disability insurance, employee assistance program, and more Supportive Leadership: Leadership that values safety, professionalism, and growth Essential Job Functions Provide daily administrative support to operations and site leadership Process customer billing and invoicing accurately and in a timely manner Support accounts payable functions, including invoice review, coding, vendor communication, and payment processing Maintain accurate financial, customer, and operational records Reconcile invoices, vendor statements, and account discrepancies Prepare reports, spreadsheets, and operational summaries for leadership review Assist with data entry and maintenance of internal systems and records Communicate with customers, vendors, and internal teams regarding billing, payment, and service-related matters Support scheduling, routing, and operational coordination as needed Maintain organized electronic and physical filing systems Ensure compliance with company policies, procedures, and documentation requirements Assist with special projects and additional duties as assigned What We’re Looking For Strong attention to detail and high level of accuracy Excellent organizational and time management skills Ability to prioritize tasks and meet deadlines in a fast-paced environment Strong problem-solving and analytical skills Proficient in Microsoft Office, including Excel, Outlook, and Teams Strong written and verbal communication skills Ability to work independently and collaboratively with cross-functional teams Professional demeanor with strong customer service skills Qualifications Associate degree in Business, Accounting, Finance, or related field preferred Equivalent work experience may be considered in lieu of formal education 2+ years of administrative, billing, accounting, or operations support experience preferred Experience in transportation, logistics, waste, environmental services, or related industries preferred Physical Requirements This position operates primarily in a professional office environment. Ability to sit or stand for extended periods of time. Ability to occasionally lift and move items weighing up to 25 pounds. Ability to use standard office equipment, including computers, phones, printers, scanners, and copiers. Occasional regional travel within geographical region may be required. Equal Employment Opportunity We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law. WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions. #J-18808-Ljbffr Waste Resource Management