HR Clerk

General Purpose The HR Clerk position performs a variety of administrative functions. The position primarily assists the Human Resources Department to develop and manage value-added human resources policies and programs, and provide expert consultation, services, and solutions in an efficient and customer‑focused manner; and to provide our employees with the tools necessary to meet our customers' needs. Duties and Responsibilities Accurate and timely preparation of weekly payroll. Maintain payroll including maintenance of employee records, processing of timesheets, paychecks, federal and state payroll taxes, and miscellaneous deductions. Reconcile payroll reports with GL reports and insurance invoices to ensure accuracy and completeness. Process garnishments of pay for child support, spousal support, liens, etc. Resolve discrepancies with carriers, payroll, and the company. Contact various department supervisors for any missed times and approvals on time reports. Process monthly billings from insurance providers. Act as a liaison between employees and third‑party administrators for benefits processing and/or addressing issues. Act as a liaison between temporary employees and staffing agencies processing temporary time/invoices and/or addressing billing issues. Assist the Accounting Department in month‑end processing for GL accounts related to HR activities. Maintain employee confidence and protect payroll operations by keeping information confidential. Coordinate monthly birthday and anniversary card distributions. Complete payroll‑related reports for management, as requested. Perform filing and data entry as needed. Coordinate reward, recognition, fundraising & holiday events and biweekly catering for employees. Assist in ad‑hoc HR projects. Perform orientations, onboarding, offboarding and update employee records. Perform other duties as assigned. Education and Work Experience Require: Minimum 2 years of HR experience and experience with HR & payroll software. Prefer: Minimum of 2 years of customer service experience and an AA degree in a related field. Knowledge and Skills Intermediate to advanced proficiency with Excel, Word, Adobe, and Canva. High level of interpersonal skills to handle sensitive and confidential situations and documentation. Attention to detail in composing, typing, and proofreading materials. Extremely organized, task‑oriented, and priority‑focused. Excellent spelling, grammar, and written communication skills. Excellent telephone and oral communication skills. Ability to maintain a high level of confidentiality. Physical Demands Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Benefits Eligible for discretionary bonuses, medical, dental and vision benefits, and participation in the company’s 401(k) retirement plan. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, status as a veteran, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics required by applicable law. The company is also committed to providing reasonable accommodations. If an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Workplace discrimination is illegal. #J-18808-Ljbffr