HR Administrative Assistant

Who We AreAt KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.KLS Martin Guiding PrinciplesEstablished, Privately Held Business Group – Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.Patient Focus – We design products with the patient in mind – CMF, Thoracic & HandProduct to Table – Integrated planning, design, manufacturing and distribution processEducational Partner – Our primary focus for support is on educationInventory Alliance – Inventory management is critical to patient treatment/outcomeSurgical Innovation is Our Passion – More than just a taglineWhat We OfferWe provide full-time employees with a competitive benefits package, including paid parental leaveIn-house training and professional development opportunitiesA culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovationJob SummaryThe HR Administrative Assistant is responsible for providing administrative support to the Human Resources department by assisting with recruitment, employee records management, benefits administration, and other HR-related tasks. This role requires excellent organizational skills, attention to detail, and the ability to maintain confidentiality.Essential Functions, Duties, and ResponsibilitiesRecruitment Support:Assist with creation of offer letters.Coordinate interview schedules and assist in communication with candidates.Prepare interview materials and ensure the timely onboarding of new hires.Employee Records Management:Maintain and update employee files (both electronic and paper-based).Ensure compliance with legal and organizational requirements for record-keeping.Assist in preparing employment contracts, change of status forms, and other HR documents.Benefits Administration:Assist with benefits enrollment and changes for employees.Respond to employee inquiries regarding benefits programs.Maintain records of employee benefits and eligibility.Own the invoice/billing process to ensure payment are made on time and are accurate.HR Reporting:Create and generate reports based on departmental or organizational requirements.Ensure data accuracy and consistency in reports by cross-checking data against source systems.Prepare and publish company organizational charts.Assist in gathering data for HR audits.Training and Development:Help coordinate training sessions and workshops for employees.Assist with tracking employee training programs and certifications.General Administrative Support:Answer and direct HR-related inquiries from employees and external candidates.Assist in organizing HR-related meetings, events, and employee activities.Ensure HR office supplies are stocked and organized.Compliance and Policy Adherence:Help ensure company policies and procedures are followed.Assist with compliance to labor laws and regulations.Educational and Experience RequirementsHigh school diploma required, Associate’s or Bachelor’s degree in Human Resources or a related field preferred.Previous administrative experience in an HR or office environment preferred.Knowledge, Skills, and AbilitiesStrong organizational skills and attention to detail.Excellent communication skills (written and verbal).Proficient in MS Office Suite (Word, Excel, PowerPoint).Ability to handle confidential information with discretion.Strong multitasking and time management abilities.Basic understanding of HR principles, employment law, and best practices.Skill RequirementsTyping/computer keyboardUtilize computer software (specified above)Retrieve and compile informationMaintain records/logsVerify data and informationOrganize and prioritize information/tasksOperate office equipmentAdvanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)Verbal communicationWritten communicationResearch, analyze and interpret informationInvestigate, evaluate, recommend actionBasic mathematical concepts (e.g. add, subtract)Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)Physical RequirementsSitting for extended periodsExtended periods viewing computer screenWalkingReadingSpeakingHear/ListenMaintain regular, punctual attendanceRepetitive MotionsPushing/PullingBending/StoopingReaching/GraspingWritingHazardsNormal office environmentAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.KLS Martin is a drug-free employer #J-18808-Ljbffr