HR Clerk

Overview Vaco is staffing for an experienced, full time, and fully onsite HR Clerk. The hours are Monday-Friday, with traditionally 8 am to 5 pm. General Purpose The HR Clerk position performs a variety of administrative functions. The position primarily assists the Human Resources Department to develop and manage value-added human resources policies and programs, and provide expert consultation, services, and solutions in an efficient and customer-focused manner; and to provide our employees with the tools necessary to meet our customers' needs. Duties and Responsibilities Responsible for the accurate and timely preparation of weekly payroll. Maintains payroll to include maintenance of employee records, processing of timesheets, paychecks, federal and state payroll taxes, miscellaneous deductions. Reconcile payroll reports to GL reports to insurance invoices to ensure accuracy and completeness. Processes garnishments of pay for child support, spousal support, liens, etc. Resolves discrepancies with carriers, payroll, and the company. Contact various department supervisors for any missed times and approvals on time reports. Processes monthly billings from insurance providers. Acts as a liaison between employees and third-party administrator for benefits processing and/or addressing issues. Acts as a liaison between temporary employees and staffing agencies processing temp time/invoices and/or addressing billing issues. Assists the Accounting Department in month end processing for GL accounts related to HR activities. Maintain employee confidence and protect payroll operations by keeping information confidential. Coordinate monthly birthday and anniversary card distributions. Complete payroll related reports for management, as requested. Performs filing and date entry as needed. Coordinating reward, recognition, fundraising & holiday events and biweekly catering for employees. Assist in ad‑hoc HR projects. Perform orientations, onboarding, offboarding and update employee records. Perform other duties as assigned. Education and Work Experience Require: Minimum 2yr HR experience & experience with HR & Payroll software. Prefer: Minimum of 2 years of customer service experience & AA degree in related field. Knowledge and Skills Intermediate to Advanced proficiency with Excel, Word, Adobe and Canva. High level of interpersonal skills to handle sensitive and confidential situations and documentation. Attention to detail in composing, typing and proofing materials. Extremely organized, task oriented & priority focused. Excellent spelling, grammar and written communication skills. Excellent telephone and oral communication skills. Ability to maintain a high level of confidentiality. Physical Demands Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Compensation Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. #J-18808-Ljbffr