Inbound Logistics Coordinator / Receiving & Documentation Specialist

Tualatin, Oregon, USA

POSITION SUMMARY

The Shipping Coordinator is part of the team responsible for the day‑to‑day shipping and receiving operations. Responsibilities include coordinating, preparing, and organizing bills of lading, packing slips, invoices, and required export licenses or compliance documents. The role schedules inbound/outbound traffic, prepares documentation for outbound shipments, and contacts carriers for rates and availability. The coordinator utilizes internal processes to record and track all shipping transactions, troubleshoots shipping delays or changes with carriers, and communicates to customers. The position receives, stores, packs, and ships merchandise or materials, assists in month‑end inventory reconciliation, maintains appropriate levels of supplies, and places orders when needed. The Shipping Coordinator ensures shipping protocols and documentation meet regulatory requirements for hazardous materials (DOT/HAZMAT) or special handling, investigates and resolves shipping non‑conformance, and maintains highly organized processes and work areas for maximum efficiency.

ESSENTIAL FUNCTIONS

Communicates with Logistics Supervisor/Manager and Team Leader to ensure that all shipping and receiving needs are met and notifies team members of changes in schedule so workload can be adjusted accordingly. This includes maintaining accurate records of all appointments on a Shared Microsoft Outlook calendar. Works with SALS group, trucking companies, carriers, and freight forwarders ensuring necessary documentation is available to prepare accurate shipping documents. Notify Sales and SALS group when required delivery date can’t be met, transportation cost is too high, or trucks are not available. Prepares shipping documents in accordance with written procedure and customer requirements. Verifies that material being shipped meets all legal requirements including hazmat regulations and weight restrictions. Maintains a list of approved carriers, requests rate quotes from approved carriers, and schedules carriers to meet required delivery. Checks all inbound material for quality approval, prints all necessary quality‑related receiving documents, and investigates and communicates with Purchasing and Quality Control departments if material does not meet requirements. Confirms all incoming materials have an SDS in the CIMS database. This also includes checking incoming material database for all imports to ensure compliance with Fujimi’s CT‑PAT related documents and inbound container check sheet with quality receiving documents. Prepares physical inventory count sheets, completes physical counts, and assists in reconciling any discrepancies that may occur. Reconciles all discrepancies prior to entry into system and notifies interested parties when materials have arrived or when there are discrepancies. Records all inventory‑related transactions into Microsoft Dynamics SL, enters all applicable raw materials in FCPDB, and all non‑inventory related transactions into Req Logic. Pulls orders using forklift, pallet jack, or cart and completes all inspections as detailed in written procedure. Physically loads and unloads trucks using forklift or pallet jack, completes all inspections, and completes receiving documentation in accordance with written procedure. Conducts regular counts of non‑inventory items in the office area and warehouses and places orders for needed items. Creates load plans and ensures that weight is evenly distributed in shipping trailer or container. Performs other job‑related duties as assigned.

POSITION QUALIFICATIONS

COMPETENCY STATEMENTS

Decision Making – Ability to make critical decisions while following company procedures. Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace. Interpersonal – Ability to get along well with a variety of personalities and individuals. Judgment – The ability to formulate a sound decision using the available information. Safety Awareness – Ability to identify and correct conditions that affect employee safety. Organized – Possessing the trait of being organized or following a systematic method of performing a task. Customer Oriented – Ability to take care of the customers’ needs while following company procedures. Problem Solving – Ability to find a solution for or to deal proactively with work‑related problems. Team Builder – Ability to convince a group of people to work toward a goal. Responsible – Ability to be held accountable or answerable for one’s conduct. Working Under Pressure – Ability to complete assigned tasks under stressful situations. Communication – Effectively communicate with internal and external contacts. Time Management – Ability to utilize available time to organize and complete work within given deadlines.

SKILLS & ABILITIES

Education – High School Graduate (Diploma) or General Education Degree (GED) required. Experience – Requires 1 year warehouse/shipping & receiving experience. Equivalent Fujimi experience will be considered. Computer Skills – Must be proficient with Microsoft Office products including Word, Excel, and a working knowledge of inventory management systems. Dynamic SL is desired. Certifications & Licenses – 1 year forklift experience. DOT training or successful completion of DOT training within 2 months is required. HAZMAT training is required; all shipping and receiving of hazardous material must be done in accordance with applicable regulatory organization.

PHYSICAL DEMANDS

Frequently: Stand, walk, sit, handle, manually manipulate, reach outward, grasp, squat, kneel, and speak. Includes frequently lifting/carrying up to 50 pounds and pushing/pulling up to 100 pounds. Occasionally: Reach above shoulders and climb. Occasionally will lift/carry up to 100 pounds (with assistance or equipment). Not Applicable: This position does not lift, push or carry more than 100 pounds. This position does not involve crawling. Other Physical Requirements: Ability to wear Personal Protective Equipment (PPE) – Safety glasses (ANSI Z87+) required; hearing protection and gloves may also be used.

WORK ENVIRONMENT & CONDITIONS

Works primarily in an office environment with occasional exposure to manufacturing and warehouse environment.

MENTAL OR VISUAL DEMAND

Continuous visual attention and mental demand for various detail‑oriented tasks with competing deadlines. Frequent interpersonal interactions involve time management, decision‑making, problem‑solving, and conceptualizing. Constant visual demand for operation of computer hardware/software systems. Deals with frequent interruptions and shifting priorities.

ATTENDANCE

Regular attendance is essential to the smooth operation of the company and shows respect for the organization and department personnel, including team members and managers who may perform the job in the employee’s absence. It is necessary to report to work regularly and on time.

SAFETY

Participate in the company’s safety culture by performing duties in accordance with acceptable, safe work procedures and Fujimi approved operating standards.

FLSA STATUS

Non‑Exempt

EEO CLASSIFICATION

Laborers & Helpers The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

EEO STATEMENT

Fujimi Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

REASONABLE ACCOMMODATIONS STATEMENT

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. #J-18808-Ljbffr Fujimi Corporation