Strategic Procurement & Contracts Administrator

Procurement and Contract Administrator The County of San Mateo's Human Services Agency is seeking highly motivated professionals for the position of Procurement and Contract Administrator. The successful candidate will have experience negotiating and executing agreements and contracts for services and strategic sourcing for goods. The candidate will be a self‑motivated, highly analytical, and strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision‑making. The position will work with cross‑functional teams of the organization to coordinate the development, execution, and administrative monitoring of programmatic, administrative, facility, technological, and other solicitations, procurement, and contracts. It will analyze programmatic requirements and needs to assist with the planning and improvement of existing processes, including monitoring of contract agreements for compliance, reporting requirements, possible amendments, and site visits with a multi‑disciplinary team. The role is responsible for purchasing duties in difficult or complex commodity areas of a wide variety of materials, supplies, and equipment, and performs a broad scope of purchasing transactions with independence of action. It provides program support and leads the coordination and facilitation of planning, budgeting, forecasting, and reporting activities for departmental agreements and purchases as assigned. Responsibilities Apply principles and practices of procurement and contract administration, public agency budget development and reporting, and financial management policies and procedures. Conduct research on a wide variety of administrative topics including contract feasibility, cost‑benefit analysis, budget and staffing proposals, and operational alternatives. Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs. Partner with County procurement to create strategic procurement vehicles that maximize volume discounts and shorten the timeline of procurements. Perform cost/benefit analysis of procurements and operational alternatives. In collaboration with Program, Administrative, and Financial Management, evaluate purchasing processes and timelines to establish efficiencies and effectiveness in business processes. Monitor contract agreements for compliance, reporting requirements, possible amendments, and site visits with a multi‑disciplinary team. Develop and maintain weekly, monthly, quarterly, and annual reporting mechanisms. Serve as liaison to branches, departments, governmental agencies, and the public to disseminate information. Prepare or assist in the preparation of operating manuals, organization charts, and workflows. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Receive, review, and check purchase requests to determine needs, market conditions, and product availability. Consult and assist with product selection and purchasing methods. Invite and accept bids, evaluate prices, discounts, and delivery conditions. Prepare and assist in the preparation of product specifications and contracts. Analyze bids for conformance to specifications; make awards on bids. Confer with vendors about products and services. Prepare reports, recommendations and correspondence. Knowledge Principles and practices of public administration. Principles and practices of program areas to which assigned. Principles and practices of contract development, negotiation and monitoring, including budgeting and financial record keeping. Principles, practices, and techniques of administrative and programmatic research and analysis. Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines. Computer applications related to the work. Office administrative practices and procedures, including records management and the operation of standard office equipment. Skills and Abilities Develop and evaluate proposals and negotiate contracts and agreements. Develop, monitor and analyze budgets and program performance. Plan, coordinate and implement administrative and programmatic research and analysis. Analyze, interpret and apply various regulations and requirements. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others. Communicate effectively, both orally and in writing. Compile, analyze and interpret data using research techniques; draw sound conclusions and prepare and present effective reports regarding findings and recommendations. Exercise sound independent judgment within general policy and regulatory guidelines. Prepare clear and accurate reports, correspondence, procedures and other written materials. Organize and prioritize work and meet critical deadlines. Maintain accurate records and files. Education and Experience Contract Administrator I: Two years of professional level administrative or programmatic experience, primarily in the area of contract administration in a community services or related setting. Contract Administrator II: Four years of professional level administrative or programmatic experience, primarily in the area of contract administration in a community services or related setting. The County of San Mateo is an equal‑opportunity employer committed to fostering diversity, equity, and inclusion at all levels. #J-18808-Ljbffr County of San Mateo