Marketing Proposal Coordinator

Job Description

Job Description

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

You enjoy working with content—asking good questions, organizing complex ideas, and shaping information so it's clear, persuasive, and easy to navigate. You understand that strong proposals start with thoughtful content that reflects how a team works and delivers projects.

As a Marketing Coordinator , you'll work within a close‑knit marketing team at the intersection of content development, brand voice, and proposal execution.

You'll support marketing efforts across water, transportation, community infrastructure, and private development , translating technical knowledge into proposal and qualification materials that meet client expectations and firm standards.

Role Overview

You'll be part of a collaborative marketing team that values shared ownership, clear communication, and supporting one another as priorities change. Using client intelligence and pursuit context, you'll help shape messaging and positioning so content is relevant, intentional, and aligned with the goals of each pursuit.

You'll support proposal and statement of qualifications (SOQ) development, interview preparation, client events and conferences, and award submissions. You'll work closely with technical staff and marketers to develop, refine, and apply content that supports pursuit goals and reflects Olsson's brand voice.

Primary Duties and Responsibilities

• Develop marketing content for SOQs, proposals, interview presentations, and award submissions, following firm standards and brand guidelines.
• Organize technical content into clear, well‑structured narratives that support pursuit strategy and evaluator priorities.
• Develop high-quality proposals within branded InDesign templates, maintaining layout consistency, visual hierarchy, and brand voice.
• Plan, communicate, and track pursuit tasks, coordinating contributors and managing deadlines.
• Conduct quality and compliance reviews and edit proposal content for accuracy, clarity, tone, and consistency.
• Gather and apply client intelligence to support messaging and positioning.
• Collaborate with marketing team members, technical staff, and graphic design resources across offices to produce cohesive materials.
• Lead and/or support conference and event needs, as required.

What You Bring

• Strong interest in developing, refining, and applying content with purpose.
• Ability to connect writing, design, and brand voice to proposal and firm goals.
• Ownership and management materials from early drafts through final production.
• Willingness to share responsibility for team deliverables and support colleagues as priorities shift.
• Commitment to continuous learning, including adopting new tools and processes and contributing ideas.
• Clear and proactive communication.

Contribution to a high-performing, professional, solution‑oriented team environment built on trust, communication, and follow‑through. Our team is looking for someone who is dependable, engaged, and ready to contribute—someone who helps maintain the strong, collaborative culture of our marketing team.

Qualifications

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.
• Growing professionally within a group of talented and supportive marketing professionals.

You bring to the team:

• Strong communication skills
• Ability to contribute and work well on a team
• Strong writing and editing skills, with attention to structure, clarity, and tone.
• Understanding of how content supports proposal strategy.
• Comfort working as part of a team with shared goals and deadlines.
• Bachelor's degree in marketing, communications, journalism, English, business, or a related field.
• At least three years of architecture, engineering, and/or construction or related industry experience in a content‑driven or marketing environment.
• Proficiency in Microsoft Office Suite and Adobe InDesign.
• Knowledge of AP style and strong attention to detail.
• Strong time management skills and ability to work independently while collaborating with others.

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Additional Information

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.