HR Administrative Assistant

Hourly Pay Range: $20-$24 **All Applicants must comply with ITAR Requirements. US Citizens or Permanent Residents only* Summary: The HR Administrative Assistant / Receptionist serves as the first point of contact for employees, applicants, visitors, vendors, and customers while providing administrative and clerical support to the Human Resources department. This entry-level position will assist with recruiting activities, new hire coordination, employee records, data entry, HR documentation, and day-to-day administrative functions. The HR Administrative Assistant / Receptionist reports directly to the HR Manager and supports the HR team in maintaining an organized, responsive, and professional HR function. The ideal candidate is organized, professional, detail-oriented, dependable, and comfortable working in a fast-paced manufacturing environment. Responsibilities: Front Office & Reception Greet and assist employees, applicants, visitors, vendors, and customers in a professional and courteous manner. Follow company security, visitor, ITAR/EAR, and access-control procedures. Answer, screen, and route incoming telephone calls through the company operator system. Receive and direct visitors to the appropriate department or employee. Sort and distribute daily mail and deliveries. Maintain a professional and organized reception area. Assist with visitor badges and other front-office administrative tasks. Human Resources Administrative Support Provide day-to-day clerical and administrative support to HR department. Assist with recruiting activities, including scheduling interviews, communicating with candidates, preparing interview materials, and coordinating candidate visits. Assist with job postings and maintaining recruiting records and applicant information. Assist with new-hire paperwork, onboarding preparation, and employee file documentation. Enter and maintain employee information in HR systems and spreadsheets with a high level of accuracy. Assist with scanning, filing, organizing, and maintaining confidential HR records. Prepare routine HR correspondence, reports, forms, spreadsheets, and other documentation. Assist HR team members with employee communications and administrative projects. Maintain confidentiality of employee and applicant information. Assist with tracking HR-related documents, forms, certifications, and other required records. Provide administrative support for employee events, orientations, and training activities. Perform data entry and other routine clerical duties as assigned by the HR Manager. Meetings & General Administrative Support Assist with onsite meetings by coordinating meeting rooms, meals, supplies, materials, and room setup. Prepare, copy, and distribute meeting materials as needed. Assist with HR projects and special assignments. Perform other duties as assigned by the HR Manager. Qualifications: Must be able to comply with ITAR and EAR residency requirements Demonstrated proficiency in Microsoft Word, Power Point, Excel, Microsoft Outlook and the Internet Must be well organized and capable of taking initiative and prioritizing and structuring tasks and information Must exhibit mature and independent judgment and flexibility and be highly responsive to emergent needs generated by day-to-day activities of the group Must have excellent verbal, written and communication skills Fluent in English, Spanish is a plus Education/Experience: High school diploma or equivalent required. 1–2 years of administrative, receptionist, customer service, or office experience preferred; HR or recruiting experience is a plus. Bilingual: Fluent in English/Spanish