Payroll Administrator

Payroll Administrator (Grade 10) Position: Payroll Administrator; Grade: 10 Salary Range: $60,286.47 - $84,354.00 Directly Reports to: Finance Manager; Indirectly Reports to: Director of Finance The City of Creve Coeur is seeking a Payroll Administrator to ensure efficient and accurate payroll processing for both the City of Creve Coeur and the West Central Dispatch Center. Responsibilities include preparing bi-weekly payroll, conducting monthly bank reconciliations, compiling quarterly reports, and performing various tasks to support payroll operations. The position also involves preparing payroll schedules for the annual audit, handling 1095 and 1099 forms, and assisting with other functions within the Finance Department. The City of Creve Coeur offers a comprehensive benefits package for all full-time employees, including health, dental, and vision insurance, the Missouri LAGERS defined benefit retirement program, paid vacation, sick, and personal leave, 10.5 paid holidays annually, as well as optional voluntary insurances and 457 investment plans. Essential Functions Prepare bi-weekly payroll by reviewing all timesheets, creating files for new employees, calculating pay changes, and entering them into the system. Generate monthly overtime reports for the Police and Administration Departments. Uphold a strong commitment to public service and act as a knowledgeable representative of the city. Follow the principles of "Our Commitments to Character-Driven Professionalism," fostering positive relationships with internal and external customers. Demonstrate effective communication, teamwork, active listening, and problem-solving skills. Treat others with dignity and respect, taking responsibility for personal work and outcomes. Review and prepare payments for all benefit areas, ensuring they reflect current personnel. Process invoices promptly to guarantee timely payment of benefits. Track and maintain vacation and sick leave accruals in the payroll system, reviewing balances quarterly for accuracy. Prepare salary histories as needed for pension calculations. Compile quarterly payroll tax and unemployment reports, and complete the 941 Employer’s Quarterly Federal Withholding Tax Return. Prepare the Quarterly Contribution and Wage Report for Unemployment Tax, including supplements for the Department of Labor and the City of St. Louis Quarterly Earnings Tax Return to ensure compliance with state and federal regulations. Perform year-end reconciliation, including W-2s, 1094, and 1095 forms, and ensure timely distribution to employees and the IRS for both the City of Creve Coeur and WCDC. Provide backup support at the front desk, including answering calls, distributing mail, processing payments, accepting business license applications, issuing dog park licenses, and assisting walk-in visitors with questions or directions to appropriate departments. Serve as the primary backup for Accounts Payable, cash receipts, daily cash reconciliations, and deposit preparation. Keep the Finance Department’s page on the City website up-to-date by posting quarterly financials, annual budget, and other items as needed. Coordinate the annual workers' compensation audit. Process, record, and file WC reports, and generate WC wage reports for injury claims when necessary. Complete miscellaneous projects as assigned by the Finance Director and the Administration Department. Education and Experience : High school diploma or equivalent required, with three or more years of progressively responsible experience in a related field. A bachelor’s degree in accounting or a similar field is preferred. Knowledge of Microsoft Excel and payroll software is preferred. Payroll certification or the ability to obtain as soon as reasonable following hire is required. A commissioned Missouri Notary Public is preferred. Mental : Ability to establish and maintain effective working relationships. Capable of following both oral and written directions while effectively organizing and prioritizing tasks. Ability to work independently as well as in a team environment. Clear verbal and written communication skills are essential. Must be able to handle multiple tasks simultaneously and possess the mathematical skills necessary for accounts payable duties. Physical : Ability to work at a computer, typewriter, or calculator for extended periods. Must be able to read computer data and financial reports, and efficiently operate a computer keyboard. Requires manual dexterity to operate basic office equipment. Work Hours: Consistent and reliable in-office work hours, 8:00 a.m. to 5:00 p.m., Monday through Friday, is required. Some periodic evening work may be required. To Apply For consideration, please submit an application, resume, and cover letter by visiting the City’s Employment Opportunities page at Review of applications begins immediately and the position will remain open until filled. The City of Creve Coeur is an Equal Opportunity Employer and participates in E-Verify. #J-18808-Ljbffr Creve Coeur