Executive Assistant

Personal Assistant / Executive Assistant Miami, FL (Hybrid – Primarily Remote with On-Site Support 1–2x/Week) Full-Time | 1099 Contractor | $65,000–$80,000/year (DOE) The Role This is a hybrid position blending both personal and executive support. You’ll handle a variety of administrative, scheduling, and coordination duties that ensure both founders can operate smoothly and focus on strategic priorities. The ideal candidate is highly dependable, tech‑savvy, and thrives on anticipating needs before being asked. You’ll work closely with both William and Alexis, alternating between remote administrative work and occasional in‑person errands or logistics support around Miami. Key Responsibilities Executive & Administrative Support Manage complex calendars, appointments, and daily schedules. Monitor and organize inboxes; draft and send correspondence as needed. Prepare meeting reminders, reports, and follow‑ups. Coordinate travel, accommodation, and itineraries (domestic & international). Track expenses, receipts, and reimbursements. Personal & Household Support Book personal appointments (grooming, fitness, wellness, etc.). Coordinate with household vendors and service providers (cleaners, maintenance, deliveries). Assist with errands, groceries, and online shopping. Manage personal and family calendars to ensure seamless scheduling. Business Support Support with light project management tasks, follow‑ups, and reporting. Maintain documentation and ensure clarity across all ongoing initiatives. Act as liaison between founders and business partners, contractors, or vendors. What Success Looks Like After 6–12 months, you’ll be fully integrated as the founders’ right hand — anticipating needs, organizing priorities, and ensuring that both personal and professional operations run like clockwork. You’ll introduce structure and processes that simplify their lives and enable them to stay focused on business growth. What We’re Looking For Top Traits: Proactive and takes initiative — sees what needs to be done before being asked. Calm under pressure, thrives in a fast‑paced and spontaneous environment. Highly organized, meticulous, and detail‑oriented. Emotionally intelligent and professional in all interactions. Communicative and responsive — quick to update, follow up, and report. Qualifications: 2–3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role. Experience supporting entrepreneurs, executives, or high‑performing individuals. Strong command of English; Spanish is a plus. Advanced proficiency in Google Workspace (Calendar, Sheets, Docs, Drive). Excellent time management and problem‑solving skills. Comfortable balancing both business and personal tasks. Role Details Location: 33137 Miami, FL (hybrid — remote + occasional on‑site) Hours: 8:00 a.m. – 6:00 p.m. EST (must be available and responsive after hours as needed) Compensation: $65,000–$80,000 per year (based on experience) Contract Type: Full-Time (1099) Benefits: None currently offered Reports To: Founders #J-18808-Ljbffr ❤️ About Poppy AI