Volunteer Coordinator

Maine’s First Ship is a nonprofit organization dedicated to preserving and sharing Maine’s maritime heritage through the replica of the 1607 pinnace Virginia, hands‑on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community. Position Overview The Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine’s First Ship. This part‑time, year‑round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience. This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers. Status: Part‑time, year‑round Hours: Approximately 500 hours annually Most months: ~10 hours per month Peak season (June–August): approximately 15–22 hours per week Compensation: $21–$24 per hour, depending on experience Start Date: April 2026 Key Responsibilities Recruit volunteers for all MFS needs, including vessel‑based activities, Freight Shed operations, events, education programs, and special projects Serve as the primary point of contact for prospective volunteers Coordinate volunteer onboarding, orientation, and required paperwork Training & Support Coordinate and support volunteer training, in collaboration with staff and experienced volunteers Ensure volunteers understand their roles, expectations, and safety requirements Provide ongoing support, communication, and problem‑solving to ensure positive volunteer experiences Scheduling & Coordination Schedule all volunteers across MFS activities, including: Vessel‑based programs Freight Shed operations Events and public programs Task‑and‑project‑based volunteer work Maintain clear, accurate schedules and communicate updates in a timely manner Develop and implement strategies to retain volunteers and build long‑term engagement Coordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestones Purchase and manage volunteer swag and recognition items within established budgets Administrative & Tracking Duties Maintain accurate volunteer records, hours tracking, and participation data Support light administrative reporting related to volunteer engagement and impact Assist with volunteer‑related communications, including emails and updates Contribute to volunteer‑focused social media content in coordination with staff Create events that recruit and retain volunteers Qualifications Strong organizational and scheduling skills Excellent communication and interpersonal skills Ability to work independently and collaboratively Comfort with basic administrative tracking tools and scheduling systems Interest in maritime history, education, or community‑based nonprofits is a plus Combination of remote work and on‑site presence in Bath, Maine Seasonal, flexible schedule with increased hours during summer months Some evenings and weekends required during peak season and events On site seasonally three days a week to support customer experience How to Apply Applications will be accepted beginning March 2026. Please email a letter of interest and resume to. Maine’s First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values. #J-18808-Ljbffr