Administrative Officer

Administrative Officer

The duties include (but are not limited to) budget and financial management, file, database and records management, coordination of activities and communication that supports department operations, coordination and tracking of human resource actions, procurement and contracting, statistical and other administrative functions. The AO contributes to the definition of the Medical Center's vision, values, goals and action plans that support the Medical Center Strategic Plan. The position contributes to the quarterly and annual report of the medical center's performance. The AO acts as a resource person in planning, reviewing or revising policies and procedures that impact patient care and service policy.

Major duties and responsibilities include:

• Oversees and facilitates the administrative management for Environmental Management Services.
• Provides technical and administrative support to a Budget Technician, Program Support Assistant (OA) and administrative support staff.
• Manages the incentive awards program.
• Carries out Equal Employment Opportunity policies and program activities.
• Develops indicators, monitors and compiles data collection and analysis, and corrects actions and preparation of related reports
• Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
• Serves as the department Automated Data Processing Application Coordinator (ADPAC) and Contracting Officer's Representative (COR).
• Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.
• Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.
• Participates in the planning for budgeting needs and financial management for Environmental Management Services.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.
• Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Performs other related duties as assigned.

Work Schedule: Full-Time; Monday-Friday 8:00 am - 4:30 pm

This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD030510

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized