Executive Assistant

Full‑time Description Healthy Alliance is looking for an Executive Assistant in the Capital Region to provide high‑level support to members of the executive leadership team. The role involves managing schedules, meetings, travel, communication, and office operations while maintaining confidentiality and building strong working relationships across the organization. Benefits Competitive compensation package Comprehensive insurance benefits (medical, dental, vision, disability, life insurance, with buy‑up options, flexible spending, and HSA company contributions) 401(k) with company match Unlimited paid time off after 90 days of employment Company‑sponsored training and certification opportunities Hybrid work environment, people‑first workplace Workplace that values safety, respect, employee engagement, recognition, and diversity Salary range: \$70,500‑\$81,075 per year, commensurate with experience Who You Are The Executive Assistant plays an important role in ensuring Healthy Alliance runs smoothly each day. Reporting to the Vice President of Human Resources, you will manage calendars, meetings, travel, communication, and office operations while maintaining sensitivity to confidential information and building strong relationships across the organization. What You’ll Do Provide day‑to‑day support to executive leaders, including managing calendars, scheduling meetings, and keeping leaders focused on top priorities. Coordinate internal and external meetings, prepare agendas and materials, and track follow‑up items. Arrange travel, complete expense reports, and support purchase requests accurately and on time. Draft, format, and review emails, letters, reports, presentations, and other materials with strong attention to detail. Support Board and committee work by managing logistics, preparing materials, and keeping information organized. Coordinate calendars, confirm attendance, ensure quorum, and support smooth meeting operations. Serve as a helpful point of contact for staff, vendors, and external partners, ensuring professional and timely communication. Manage office operations, including supplies, mail, vendor coordination, and general workplace needs. Maintain accurate files, records, and documents while handling sensitive information with confidentiality. Plan and support events, off‑sites, team meetings, and other special activities that bring people together. Identify workflow improvements, solve problems, and build systems that enhance executive and organizational effectiveness. Work in the office 1 to 1.5 days per week at the Schenectady, NY coworking space; regular day trips to the Syracuse, NY office required, typically twice per month. Perform other related duties as assigned. How You’ll Contribute Confidentiality and discretion: Handle sensitive information with professionalism, sound judgment, and trust. Organization and attention to detail: Maintain accurate records, manage multiple priorities, and ensure timely completion of work. Executive support and calendar management: Provide proactive, high‑level support to help leaders stay focused and use time effectively. Relationship management: Build and maintain positive, professional relationships across all levels of the organization and with external partners. Requirements Education Associate or bachelor’s degree in business administration, communications, or a related field preferred; equivalent work experience may be considered. Professional Work Experience Three or more years of executive assistant, senior administrative support, or related experience, preferably supporting senior leaders or executive teams. Knowledge, Skills, And Abilities Strong experience managing complex calendars and coordinating changing priorities with accuracy and good judgment. Ability to handle sensitive and confidential information with discretion and professionalism. Experience preparing meeting materials, presentations, reports, and correspondence with attention to detail. Strong written and verbal communication skills, working effectively with executives, board members, staff, and external partners. Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Adobe, and other scheduling, document preparation, and communication tools. Ability to stay organized, manage multiple tasks, meet deadlines, and adapt quickly in a fast‑paced environment. Experience supporting Board or committee meetings, travel coordination, expense reporting, or special projects preferred. Physical abilities: Sedentary work, mostly sitting/standing with typical office equipment; occasional light lifting up to 20 pounds. Physical Demands This position involves sedentary work that primarily involves sitting/standing, use of typical office equipment such as a computer, laptop, and cell phone. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Equal Opportunity Employer Healthy Alliance is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. If you require reasonable accommodation in completing this application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please direct your inquiries to View email address on click.appcast.io. Privacy Requirement This job function involves potential access and interaction with protected health information. The position will be required to abide by company policies and procedures that support federal, state, and local HIPAA regulations. Any violations will be subject to company policy which includes disciplinary actions up to and including separation of employment. Salary Description \$70,500‑\$81,075 per year #J-18808-Ljbffr