Administrative Assistant

Administrative AssistantErgon Marine & Industrial Supply, Inc., has an opening for an administrative assistant at its Wood River, IL location.If you are a hard-working person who likes to help others and be proud of the work that you accomplish, then this might be a job that you would enjoy. EMIS services vessels and tows, and this job allows you to be a part of that support of the river crews.Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the US. EMIS is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, Wood River, IL, and Memphis, TN.Ergon offers a competitive benefits package: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit SharingAdministrative Assistant Qualifications:High School Diploma or GEDAt least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processingMust be computer competentGood communication and organizational skills, and detail-orientedTraining in SAP Program preferredExcellent understanding of inventory and controlsAdministrative Assistant Responsibilities:Create invoices in SAP for Ergon Marine customers for the tickets receivedPrepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recapProcess Chevron orders per company requirementsProcess Exxon Mobil orders per company requirementsWork with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.Perform inventory updates through the purchase order process.Perform inventory control cycle countsPerform end-of-month and end-of-year proceduresProcure office supplies as needed, maintain office supply distribution of office supplies as neededEnter department and vessel grocery orders into SAPProcess p-card statements for credit card holders at EMISSupport business with any needed duties.We are an EEO/AAP employer.