Receptionist/Administrative Assistant

Job Description

Job Description

A client of AlphaStaffHCM™ is seeking a friendly, organized, and proactive Receptionist / Administrative Assistant to be the first point of contact for our office. In this role, you’ll keep daily operations running smoothly while creating a welcoming experience for clients, visitors, and staff. This client is a professional services and new construction company that has been in business for over 20 years.

The standard work hours are Monday through Friday, 7:00 AM to 3:30 PM

Responsibilities include, but are not limited to:

• Greet and direct visitors, clients, and vendors in a professional and courteous manner
• Answer, screen, and route incoming phone calls and emails
• Manage calendars, schedule meetings, and coordinate conference room bookings
• Prepare correspondence, reports, presentations, and other documents as needed
• Maintain organized filing systems (both physical and digital)
• Order and manage office supplies and vendor relationships
• Assist with onboarding logistics for new employees
• Process incoming and outgoing mail and packages
• Support senior staff and various departments with administrative tasks on an as-needed basis
• Ensure the reception area and common spaces remain clean and presentable

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 1–2 years of experience in a receptionist, administrative, or customer-facing role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and a positive, team-oriented attitude
• Experience with phone systems and office equipment
• Bilingual Spanish is a plus.

Compensation, Perks, and Benefits

• Hourly range: $18-19/hr.
• This position is non-exempt. On occasion, you may be asked to work beyond the standard 40 hours to meet demands. In these instances, you will receive compensation of one and one-half times your regular hourly wage for all time worked in excess of 40 hours.
• Client offers several different healthcare plans with varying levels of coverage.  The available coverage includes but is not limited to medical, dental, vision, life, gap insurance, and short- and long-term disability.
• 401K retirement plan with employer match 4%.
• Vacation accruals
• 9 paid holidays (after 90 day probationary period)

Disclaimers : AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.