Office Administrator

Job Description

Job Description

We are an Underground Utility and Road Work Contractor seeking a highly organized and detail-oriented Office Administrator with 3-to-5-year experience to join our team. This role is vital in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office administrative tools.

This role is essential in supporting the overall efficiency of our office operations while providing outstanding service to clients and visitors. We value proactive individuals who excel in organizational tasks.

Duties

• Willing to learn and work independently
• Manage front desk operations, including greeting visitors and handling phone systems
• Perform data entry, filing, payroll, bank reconciliations
• Familiar with Underground Utility Construction "Bid Specification Proposal Completion for Bid Submittal", Certified Payroll Reports, NJ Monthly Manning Reports, and SED Compliance Report forms
• Utilize QuickBooks for bookkeeping and financial record keeping
• Provide exceptional customer support and phone etiquette to clients and visitors
• Assist and support with office tasks such as email correspondence, and supply ordering
• Maintain organized files and ensure confidentiality of sensitive information
• Handle billing, invoicing, and basic bookkeeping responsibilities
• Willing to travel for bid attendance periodically is required

Qualifications

• Proven experience in office administrative support, and clerical work
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook) a
• Strong computer literacy, including data entry, typing skills, and familiarity with multi-line phone systems
• Excellent organizational skills with attention to detail and time management abilities
• Ability to handle multiple tasks efficiently in a fast-paced environment
• High school diploma or equivalent required; additional administrative certifications are a plus