Accounting Assistant

Accounting Assistant

In this role, you'll play an important part in supporting the financial operations of our early childhood, after-school, behavioral health, and charter school programs. From processing payments and preparing invoices to reviewing account balances and assisting with collections, your work will help keep essential services running smoothly.

Job Responsibilities

Accounts Receivable & Cash Receipts

• Process and post daily credit card payments using settlement reports.
• Post behavioral health payments using daily bank deposit reports.
• Enter cash receipts into Sage Intacct and maintain accurate receipt records.
• Deposit checks through SinglePoint and log daily deposits on the receipts spreadsheet.
• Balance daily cash receipt totals to ensure accuracy.

Billing & Financial Administration

• Prepare weekly private-pay and Job and Family Services (JFS) voucher billings for Early Childhood and After-School programs.
• Apply appropriate discounts, financial aid, and account adjustments.
• Prepare school invoices and post payments for charter school billing.
• Submit CSS payments and process monthly flat-rate contract billings.
• Prepare year-end childcare tax statements.
• Calculate employee childcare discounts.
• Review financial aid applications for completeness and forward them to the appropriate staff or contact clients to obtain missing information.

Account Review & Collections

• Conduct biweekly aging reviews of private-pay and voucher accounts.
• Investigate, resolve, and follow up on unpaid billed accounts.
• Partner with program supervisors to review outstanding balances and support collection efforts.
• Prepare and send collection letters as needed.
• Collaborate with program staff to ensure enrollment records are accurate and billing information is up to date.

Accounting Operations & Team Collaboration

• Assist with month-end closing responsibilities.
• Maintain organized financial records and support established accounting procedures.
• Sort and distribute incoming mail.
• Collaborate with the Controller, program supervisors, and other internal team members to resolve billing and payment questions.
• Perform other duties as assigned.

Qualifications

• Associate's degree in Accounting or a related field, or an equivalent combination of education and experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple responsibilities, meet deadlines, and maintain accurate records.
• Strong communication and customer service skills.
• Ability to work independently while collaborating effectively with a team.

Benefits & Compensation

We believe taking care of our employees is essential to taking care of our community. That's why we offer a comprehensive and affordable benefits package designed to support your health, financial well-being, career growth, and work-life balance. Our benefit costs are approximately 38% lower than those of other organizations our size, helping you keep more of what you earn.

$40,000 - $45,000 annually

Health & Wellness

• Medical, dental, and vision coverage starting as low as $27 per paycheck for eligible employees.
• Health Savings Account (HSA) with employer contributions up to $1,200 annually for eligible plans covering two or more people.
• Flexible Spending Account (FSA) options.
• Free preventive care and wellness programs.
• Employee Assistance Program (EAP) providing confidential emotional, financial, legal, and personal support.
• Pet insurance options.

Financial Security

• Competitive 403(b) retirement plan with up to a 4% employer match.
• Employer-paid life insurance valued at 2.5 times annual salary, up to $300,000, for eligible employees.
• Short- and long-term disability coverage.
• Educational loan forgiveness support and resources.
• Public Service Loan Forgiveness eligibility.

Career Growth & Development

• Tuition reimbursement opportunities.
• 10% tuition discount for online programs through the University of Cincinnati.
• Leadership Academy and professional development programs at no cost.
• Interest-free personal computer loan program.
• Employee referral bonus opportunities, with bonuses up to $1,000.

Time Away

• Generous paid time off (PTO), up to 34 days off in the first year for eligible employees.
• 10 paid holidays.
• Paid parental leave for birth, adoption, or foster placement.
• Work-life balance support.

Work Environment & Physical Requirements

This position works across office, school, and mental health treatment environments. Employees may occasionally encounter children experiencing behavioral challenges, including shouting or emotional distress.

The role regularly requires sitting, standing, walking, and bending, as well as lifting objects weighing up to 20 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

Join Our Team

If you're ready to bring your accounting skills to an organization where your work supports something bigger, we'd love to hear from you. Join Best Point Education & Behavioral Health and help make a difference in the lives of individuals and families throughout Greater Cincinnati.

Best Point Education & Behavioral Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected category.