Accounts Payable Specialist

Job Description

Job Description

Our client is seeking an experienced Accounts Payable Specialist to join their North Phoenix team on a contract-to-permanent basis. This opportunity offering a hybrid schedule, is well suited for someone who is detail-oriented and can manage high invoice volume across multiple entities while keeping payment activity accurate, organized, and on schedule. The ideal candidate brings strong accounts payable expertise, confidence working with expense reporting and ERP systems, and the ability to communicate effectively with vendors and internal stakeholders.

Responsibilities:

• Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing.

• Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records.

• Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies.

• Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines.

• Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current.

• Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently.

• Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting.

• Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed.

• Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes.

• Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve.

• At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations.
• Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy.
• Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred.
• Working knowledge of Concur or similar expense management systems; experience handling corporate credit card expense activity is highly valued.
• Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks.
• Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices.
• Experience with 1099 processing and vendor tax documentation requirements.
• Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams.