Office Manager

Company Overview

Gastronomous is a fast-paced, dynamic company focused on revolutionizing the quick-service restaurant (QSR) industry. Gastronomous realizes the “Kitchen of the Future” through advanced industrial automation techniques and cutting-edge technologies. Click here to see our team in-action!

Our momentum is undeniable: Deployments have increased by over 400% year-over-year, and we're entering a major phase of growth. In 2026, our team is focused on rapidly expanding deployments of our current products across California (200+ units) and launching one to two new products that advance our mission.

We are a no-nonsense team of passionate, execution-driven people. We believe that our ability to deliver, not just dream, sets us apart. Internally and externally, we do what we say we’re going to do. Our team members are empowered to act independently, make practical decisions, and move fast. We trust our people — and we build the future, one deployment at a time.

About the Role

We are looking for a highly organized and proactive Office Manager to be the anchor of our new facility in Southern California. This is a full-time, in-person role — you will be the operational backbone of our US office, keeping day-to-day functions running smoothly while supporting a cross-functional team that includes field service technicians, sales, and remote leadership. The right person is a self-starter who thrives in a fast-paced environment, can wear many hats, and takes genuine ownership of the space and processes around them.

Key Responsibilities

Office & Facility Management

• Serve as the primary point of contact for all office and facility matters
• Manage day-to-day office operations including supplies procurement, vendor relationships, and facility maintenance coordination
• Oversee incoming and outgoing shipments, freight coordination, and inventory of spare parts, tools, and equipment
• Maintain organized storage and tracking systems for parts, assets, and consumables
• Coordinate building access, security, and any lease or landlord communications
• Ensure the workspace is safe, clean, and well-stocked at all times

Administrative & Operational Support

• Support the Field Service team with scheduling, dispatch logistics, and travel coordination
• Process purchase orders, expense reports, and vendor invoices; liaise with the finance function on approvals and reconciliation
• Maintain accurate records and filing systems (digital and physical) for operational documents, contracts, and compliance paperwork
• Assist with onboarding new US-based hires including workspace setup, equipment provisioning, and first-day logistics
• Coordinate with the Canadian HQ on cross-border shipments, customs documentation, and operational reporting
• Support leadership with meeting coordination, travel bookings, and administrative tasks

Communications & Coordination

• Act as a local liaison between the SoCal office and Gastronomous HQ in Canada
• Handle general incoming inquiries (phone, email) directed to the US office
• Assist with customer-facing logistics such as coordinating site access or equipment delivery scheduling when needed
• Support occasional trade show or event logistics for US-based industry events

Qualifications & Requirements

• 3+ years of experience in an office management, operations coordinator, or similar administrative role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Comfortable adopting and navigating a range of business software and workplace platforms
• Experience managing vendor relationships, procurement, and basic expense/invoice processing
• Comfortable working in an industrial or light manufacturing office environment
• Reliable, punctual, and comfortable with the full-time in-person requirement

Nice to Have

• Experience in a startup, tech, or manufacturing company
• Familiarity with logistics, freight, or supply chain coordination
• Experience supporting a field service or technical workforce
• Bilingual (English/Spanish)
• Prior experience coordinating with a remote or international HQ

What We Offer

• Meaningful equity participation
• A pivotal, high-ownership role at a growing AI/robotics company in the foodtech space
• Direct working relationship with company leadership — your contributions will be visible and valued
• Opportunity to grow with the company as US operations scale