Accounting Specialist

Job Title

Job Description

Responsibilities

Accounts Payable Management:

• Full-Cycle AP Management: Lead the end-to-end processing of vendor invoices, including digital capture, coding, and managing approval workflows.
• Vendor Relations: Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation is accurate and up-to-date.
• Payment Optimization: Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees.
• Compliance & Year-End: Maintain audit-ready digital records and take a lead role in the preparation and filing of annual 1099s.

General Accounting & Financial Management:

• QuickBooks Online Management: Serve as a key user of QuickBooks Online.
• Transaction Categorization: Categorize and match all bank and credit card transactions within the system.
• Data Integrity: Proactively identify and resolve duplicate expenses or miscategorizations to ensure "real-time" accuracy of the General Ledger.
• Month-End Support: Assist the Controller with month-end closing tasks, including identifying expense accruals and reconciling open AP/AR balances.
• Cross-Functional Support: Provide support for various ad-hoc accounting tasks as needed, assisting with financial projects and operational needs in a fast-paced environment.

Credit Card and Expense Management:

• Expense Oversight: Categorize all company credit card transactions and ensure alignment with department budgets.
• Receipt Compliance: Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions.
• Reimbursement Verification: Review employee reimbursement requests for policy compliance and accuracy before final approval.

Requirements

• Experience: Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures.
• Technical Skills: Proficiency with accounting software (QuickBooks Online preferred) and bill management platforms.
• Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment.
• Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry and financial record management.
• Organizational Skills: Strong organizational and time-management abilities to handle multiple tasks and deadlines.
• Communication: Excellent verbal and written communication skills for interacting with vendors and internal staff.

Benefits

• Compensation: Competitive salary and stock option grant.
• Benefits: Comprehensive medical, dental, and vision insurance plus 401(k).
• Innovation: On-demand access to your earned wages (we use our own product!).
• Culture: A mission-driven environment focused on financial empowerment, innovation, and collaborative growth.